Tender Summary: Supply of Oxygen Nasal Cannula Neonate

Objectives

The primary objective is to procure a reliable, compliant supplier for the provision of sterile, single-use neonatal oxygen nasal cannulas to support respiratory care within a provincial hospital. The procurement seeks to ensure consistent availability of clinically appropriate medical consumables while adhering to public sector preferential procurement legislation and value-for-money principles.

Scope

The contract encompasses a once-off supply and delivery of 2,000 units of neonatal oxygen nasal cannulas to RK Khan Hospital in KwaZulu-Natal. The quotation validity period is 90 days. The successful bidder assumes full responsibility for transporting and delivering all goods to the designated hospital facility, including all associated freight, handling, and insurance costs. The scope is strictly limited to the supply of goods; no installation, commissioning, training, or after-sales maintenance services are required.

Technical Requirements

Bidders must supply neonatal-grade nasal cannulas that meet precise clinical and manufacturing specifications:

• Designed for low-flow oxygen delivery with an over-the-ear style and under-chin sleeve.
• Individually packaged, sterile, and intended for single use.
• Tubing must be at least 2 meters long, manufactured from clear or tinted PVC.
• Critical dimensional tolerances: prong diameter of 3 mm, prong length of 8.0 mm, and a distance of 5 mm between the media surfaces of the prongs.
• All products must comply with applicable South African National Standards (SANS/SABS).
• Goods must be brand-new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Suppliers must attach a SANAS-accredited sworn affidavit or certificate, a valid BBBEE certificate, proof of Central Supplier Database (CSD) registration, and evidence of tax compliance.
• Quotations must be completed on official, unretyped government forms and submitted physically in sealed envelopes.

Skills Requirements

This tender does not mandate specialized professional or clinical skills. Bidders are expected to possess standard commercial supply chain competencies, including logistics coordination, inventory management, regulatory compliance, and accurate completion of public procurement documentation. Familiarity with healthcare consumable distribution, quality assurance protocols, and municipal/hospital delivery procedures is advantageous but not explicitly required.

Unusual or Complicated Terms

• Preference Points System (80/20): Evaluation allocates 80 points for price competitiveness and 20 points exclusively for companies that are at least 51% owned by Black people. Full points require verified ownership documentation submitted with the bid.
• Performance Security: Within 30 days of contract award, the successful bidder must furnish performance security (e.g., bank guarantee or certified cheque) to guarantee contractual fulfillment.
• Delay Penalties: Late deliveries trigger daily financial deductions calculated using the current prime interest rate applied to the delayed portion's value, accruing until actual delivery is completed.
• Restriction Penalties: Engagement in corrupt, fraudulent, or collusive bidding practices may result in immediate disqualification and a prohibition from contracting with any public sector entity for up to ten years.
• Warranty Period: Goods carry a warranty of twelve months from acceptance at the destination or eighteen months from shipment, whichever occurs first, covering defects in design, materials, or workmanship.
• Strict Submission Protocol: Electronic or faxed submissions are invalid. Quotes must be hand-delivered in sealed envelopes to a designated tender box before the closing time; late, open, or improperly formatted bids will be automatically rejected.