Objectives

The primary objective is to procure five new, high-performance monochrome laser printers for operational deployment at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure reliable, cost-efficient printing infrastructure while complying with national public procurement legislation and transformation targets.

Scope

The scope encompasses a one-off supply contract covering the delivery, handover, and basic installation support of five standard mono laser printers at the designated hospital facility. The contract includes provision of all standard accessories, starter consumables (toner and drum kit), and a comprehensive warranty period. Delivery must be completed within six weeks of contract award. Evaluation is conducted using a combined price and preference point system, with strict adherence to specification compliance and regulatory documentation.

Technical Requirements

• Print Technology: Black and white laser
• Maximum Print Speed: At least 42 pages per minute
• Duplex Printing: Standard automatic capability
• Print Resolution: Up to 1200 x 1200 dpi
• First Print Time: Less than 8 seconds
• Processor Speed: Minimum 800 MHz
• Standard Memory: Minimum 256 MB
• Toner Save Mode: Must be enabled
• Monthly Duty Cycle: Up to 50,000 pages
• Recommended Monthly Volume: Up to 3,500 pages
• Paper Handling: 250-sheet input tray, 150-sheet output capacity; supports Letter, Legal, Executive, A4, A5, and A6 formats
• Connectivity: Wireless 802.11b/g/n, Ethernet (RJ45), and Hi-Speed USB 2.0
• Included Accessories: Installation CD-ROM, AC power cord, quick setup guide, minimum 1.5m USB cable, starter toner, and drum kit
• Warranty: Three-year onsite “next business day” service coverage

Skills Requirements

No specialized technical or engineering skills are mandated. Success depends on the bidder’s administrative and logistical capabilities, including proficiency in completing mandatory government procurement forms, managing timely delivery logistics, and maintaining valid regulatory registrations. Bidders must demonstrate familiarity with public supply chain management protocols, contract administration, and compliance verification processes.

Notable Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points to competitive pricing and 20 points to specific socio-economic goals. Full points are awarded to enterprises with at least 51% black ownership.

Cover-Quoting Prohibition: Submitting multiple quotations for the same item through different legal entities is strictly prohibited. This practice is classified as fraudulent collusion and results in immediate disqualification.

Declaration of Interest (SBD 4): Bidders must formally disclose any personal, familial, or business relationships with employees of the KwaZulu-Natal Department of Health. Undisclosed relationships constitute a false declaration and grounds for rejection.

Central Suppliers Database (CSD) Verification: Registration and successful verification on the National Treasury’s mandatory vendor database is compulsory. Unverified or unregistered bids will be deemed non-compliant.

Product Validity Requirement: Only new, unused equipment is accepted. All supplied products must retain a minimum validity or shelf-life period of six months from the date of delivery.