Tender Summary: Supply of Rain Coat 2 Piece Set

Objectives

The primary objective is to procure four (04) units of a two-piece rain suit set for operational use at RK Khan Hospital. The procurement seeks to secure durable, weather-resistant protective workwear capable of withstanding harsh working environments while complying with provincial health department supply chain management regulations.

Scope

• Item: Two-piece rain suit set (jacket and trousers)
• Quantity: 04 units
• Contract Duration: Once-off supply
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal Province
• Price Validity: 90 days from the closing date
• Submission Protocol: Physical delivery only into the designated tender box; electronic or faxed submissions will be rejected

Technical Requirements

• Material & Weight: Polyester PVC construction, approximately 185gsm
• Colour: Blue
• Sizes: Small, Medium, Large, and Extra-Large (final quantities to be confirmed prior to delivery)
• Design & Functionality: Clear side panels in hood, reinforced and heat-sealed seams for enhanced water resistance, concealed elastic storm cuffs, stow-away hood with draw cord, jacket hem draw cord, zippered front trouser opening, and elasticised waistband
• Packaging: Individual units packed in plastic sleeves
• Compliance & Warranty: Must comply with the Occupational Health and Safety Act and hold SABS approval for heavy-duty workwear. Includes a minimum one-year guarantee
• Product Condition: New, unused items with a minimum remaining shelf life of six months upon delivery
• Bid Documentation: Bidders must state the brand offered and attach a product catalogue or physical sample with their quotation

Skills and Qualification Requirements

• Regulatory & Financial Standing: Valid BBBEE certificate, active Central Suppliers Database (CSD) registration, and SARS tax clearance PIN
• Quality Verification: Sworn affidavit or certificate bearing the SANAS logo
• Legal Declarations: Completed SBD 4 (Bidder’s Disclosure of Interest) form and SBD 6.1 (Preference Points Claim Form) if claiming points for ≥51% Black ownership
• Administrative Competency: Ability to correctly complete official quotation forms without retyping; photocopies are permitted only if manually signed. All fields must be fully populated
• Pricing Structure: Firm, all-inclusive pricing covering delivery costs and VAT (if applicable). Prices must remain fixed throughout the 90-day validity period
• Anti-Fraud Compliance: Strict adherence to cover-quoting prohibitions; submitting multiple quotes under different entities to manipulate pricing results in immediate disqualification

Explanation of Unusual or Complicated Terms

• SANAS Logo Certificate: Refers to a quality or performance test certificate issued by a laboratory accredited by the South African National Accreditation System, confirming the rain suits meet prescribed safety and durability benchmarks
• OHS ACT-SABS Approved: Indicates compliance with South Africa’s Occupational Health and Safety Act and certification by the South African Bureau of Standards, ensuring the garments provide legally mandated protection in hazardous conditions
• Cover-Quoting Prohibition: A strict anti-collusion measure where bidders submit identical or competing quotations under different company names to artificially influence pricing. Detection leads to disqualification and potential public sector blacklisting
• 80/20 Preference Point System: A standard South African public procurement scoring model allocating 80 points for competitive pricing and 20 points for socio-economic transformation goals (specifically, companies with at least 51% Black ownership in this tender)