Tender Summary: Supply of Ribbon Gauze

Objectives

The primary objective is to procure a reliable supplier for a one-off provision of sterile medical ribbon gauze to RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to ensure cost-effective acquisition of compliant medical supplies while strictly adhering to national public sector procurement legislation and transformation targets.

Scope

• Supply of 300 rolls of ribbon gauze.
• Delivery to RK Khan Hospital premises.
• One-off contract with a mandatory quotation validity period of 90 days from the closing date.
• All transportation, handling, and delivery costs must be fully inclusive in the quoted price.

Technical Requirements

• Dimensions: 2.5 cm width by 10 metres length per roll.
• Material: 100% cotton.
• Sterility & Packaging: Must be sterile and individually wrapped.
• Product Condition: New, unused items only. Expired products are prohibited; all supplied goods must retain a minimum shelf life of six months from the date of delivery.
• Compliance Documentation: Valid BBBEE certificate, sworn affidavit bearing the SANAS logo, active Central Suppliers Database (CSD) registration, and SARS tax clearance verification.

Skills Requirements

No specialized professional or clinical skills are mandated for this quotation. Bidders must demonstrate standard commercial and logistical capabilities, including inventory control, cold-chain/sterile product handling, distribution coordination, and rigorous compliance with public procurement documentation and reporting standards.

Key Terms & Unusual Requirements

The tender incorporates several standard South African public procurement mechanisms alongside specific contractual conditions:

• Preferential Procurement (80/20 System): Evaluation allocates 80 points for price competitiveness and 20 points specifically for companies that are at least 51% owned by Black people. Bidders must submit the official preference claim form with supporting proof; failure to claim results in zero points for this category.
• Strict Submission Protocol: Quotes must be completed on official non-retyped forms, placed in sealed envelopes clearly marked with the quotation number, and physically deposited in the designated tender box before the closing time. Late, open, or improperly formatted submissions will be automatically rejected.
• Warranty & Performance Security: The supplier warrants goods against design, material, or workmanship defects for 12 months post-delivery or 18 months from shipment, whichever occurs first. Within 30 days of contract award, the successful bidder must furnish performance security in an acceptable banking instrument.
• Delay Penalties: Failure to deliver within the agreed timeframe incurs financial penalties calculated at the current prime interest rate per day of delay. The purchaser retains the right to purchase substitute goods or terminate the contract without prejudice to other remedies.
• Disclosure of Interest (SBD 4): Bidders must declare any personal or business relationships with employees across the entire KwaZulu-Natal Department of Health. Undisclosed relationships constitute a false declaration, resulting in immediate disqualification and potential legal action.