Tender Summary: Supply of Shaving Razor

Objectives

The primary objective is to procure a reliable, compliant supplier for the one-off provision of surgical shaving razors to RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure cost-effective, high-quality disposable razors while ensuring strict adherence to provincial procurement regulations, ethical disclosure standards, and preferential scoring frameworks.

Scope

• Item Description: Supply and delivery of surgical shaving razors.
• Quantity: 300 boxes.
• Packaging Specification: Each box must contain 100 units.
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal.
• Contract Period: One-off supply; no recurring service or maintenance obligations.
• Submission Protocol: Physical delivery only into the designated tender box at the hospital’s main entrance gate. Electronic, faxed, or postally mailed quotes will be rejected.

Technical Requirements

• Product Standards: Double-edged, high-quality, disposable surgical razors. Must fully comply with applicable South African National Standards (SANS/SABS).
• Condition & Shelf Life: Goods must be brand new, unused, and defect-free. Expired products are prohibited; all supplied items must retain a minimum of six months’ validity upon delivery.
• Pricing & Validity: Quoted prices must be firm, inclusive of all transportation and delivery costs, and remain valid for 90 days. VAT applies only if the bidder is a registered vendor.
• Mandatory Documentation: Submission of a valid BBBEE certificate, a sworn affidavit or certificate bearing a SANAS logo, and proof of Central Suppliers Database (CSD) registration with verified tax compliance status.
• Form Integrity: Quotes must be completed on the official government quotation forms without retyping or altering layouts. Original wet signatures are required.
• Ethical Disclosure: Completion of the Bidder’s Disclosure form (SBD4) is compulsory to declare any personal or corporate relationships with state employees or related enterprises.

Skills Requirements

No specialized technical expertise, professional licensing, or prior industry experience is mandated for this tender. The procurement is strictly a goods-supply exercise requiring standard logistical capability to transport and deliver the specified quantity to the hospital within an agreed timeframe. Suppliers must demonstrate administrative competence in completing official procurement forms and maintaining regulatory compliance.

Notes on Unusual or Complicated Terms

• 80/20 Preferential Scoring System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full preference points are exclusively awarded to enterprises that are 100% owned by Black African women. Bidders must formally claim these points using the prescribed preference claim form.
• SANAS Logo Requirement: Supporting affidavits or certificates must display the South African National Accreditation System (SANAS) logo, indicating that the documentation meets nationally recognized accreditation or verification standards rather than being a generic self-declaration.
• Strict Envelope & Submission Rules: Quotations must be placed in a separate sealed envelope clearly labeled with the bidder’s name, address, quotation number, and closing date. Any open envelope, mislabeled package, or submission outside the designated tender box will be deemed invalid.
• Prime Interest Rate Penalty: Failure to deliver within the agreed timeframe triggers a daily financial penalty calculated on the delayed portion of the contract value, using the prevailing prime interest rate until actual delivery or performance is achieved.