Objectives

The primary objective of this tender is to procure standard clinical diagnostic equipment to support visual acuity screening at RK Khan Hospital, operating under the KwaZulu-Natal Department of Health. The goal is to secure reliable, compliant charts that enhance primary healthcare consultations and examination workflows.

Scope

• Procurement Item: Supply of Snellen Charts
• Quantity: 14 units
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal
• Contract Duration: Once-off supply
• Quote Validity: 90 days
• Evaluation Framework: 80/20 preferential procurement system (80 points allocated to price, 20 points to specific socio-economic goals)

Technical Requirements

• Standard Snellen visual acuity chart specifically designed for clinical and primary healthcare use
• High-contrast letters and/or symbols ensuring accurate readability
• Dimensions and print sizing calibrated to the recommended testing distance
• Colour: White
• Material: Durable, wipe-clean surface resistant to standard healthcare cleaning agents
• Design: Easy to wall-mount or display, clearly marked visual acuity levels, optimised for adult screening
• Product Condition: New, unused, and valid for a minimum of six months upon delivery
• SANAS Certification: The supplied product or manufacturing entity must display a valid SANAS (South African National Accreditation System) logo, indicating compliance with nationally recognised quality assurance and testing standards

Skills Requirements

As this is a direct goods supply rather than a complex service contract, specialised technical skills are not required. Bidders must instead demonstrate:

• Competence in sourcing, packaging, and delivering medical diagnostic equipment within stipulated timeframes
• Familiarity with South African public procurement compliance, including proper completion of official quotation forms, CSD registration, tax clearance validation, and sworn affidavit submission
• Basic logistical coordination to ensure safe transport and timely handover at the hospital facility

Key Terms & Compliance Notes

Preferential Procurement: The 80/20 system allocates 20 points to enterprises at least 51% owned by Black people. Claiming these points requires submission of the official preference claim form with verifiable ownership documentation.

Documentation Standards: Quotes must be submitted on unaltered, official government forms. Retyping, redrafting, or using correcting fluid invalidates the submission. Only physical copies delivered to the designated hospital tender box will be accepted; electronic submissions are excluded.

Warranty & Performance Penalties: Goods carry a standard warranty of twelve months post-delivery or eighteen months post-shipment. Delayed deliveries incur daily penalty deductions calculated at the prevailing prime interest rate. Repeated non-compliance or failure to meet specifications may trigger contract termination and potential restriction from future public sector procurement.

Compliance Verification: Bidders must maintain active Central Suppliers Database (CSD) registration and valid tax clearance status. Offers from unregistered or non-compliant entities will be disqualified prior to evaluation.