Objectives

The primary objective of this tender is to procure a reliable, compliant supplier capable of delivering standardized hygiene products to support clinical and administrative operations at RK Khan Hospital. The procurement aligns with provincial health supply chain strategies to ensure consistent product availability, cost efficiency, and adherence to national preferential procurement frameworks that prioritize local economic participation.

Scope

This is a once-off supply contract covering the provision of 3,600 units of 50g toilet soap blocks. The successful bidder will be responsible for sourcing or manufacturing, quality-assuring, packaging, and delivering all goods to the designated hospital facility. The contract validity period is 90 days, requiring firm pricing that remains unchanged throughout the term. All transportation and delivery costs must be fully incorporated into the quoted unit price.

Technical Requirements

• Product Specifications: 50g white toilet soap blocks, individually wrapped, supplied in cartons of 144 units.
• Certification & Markings: Products must hold valid SABS approval and prominently display the SANAS logo.
• Quality & Shelf Life: Goods must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery. Expired or second-hand items are strictly prohibited.
• Compliance Documentation: Bidders must submit a valid BBBEE certificate, a sworn affidavit/certificate, and proof of active Central Suppliers Database (CSD) registration. SARS tax compliance must be verifiable via a valid SARS PIN.
• Submission Protocol: Official quotation forms must be completed exactly as provided (no retyping or redrafting), signed in original ink, and physically deposited in the designated tender box before the closing deadline. Electronic or faxed submissions will be automatically rejected.

Skills Requirements

No formal academic or professional certifications are mandated, but bidders must demonstrate operational competence in the following areas:

• Quality Assurance & Regulatory Compliance: Ability to source or manufacture goods that meet SABS/SANAS standards and maintain accurate certification records.
• Public Sector Procurement Administration: Proficiency in completing mandatory government forms (SBD 4, SBD 6.1, official quotation templates) without modification, alongside managing BBBEE, tax clearance, and CSD verification processes.
• Logistics & Supply Chain Management: Capability to coordinate bulk packaging, inventory freshness tracking, and timely delivery to the specified healthcare facility within agreed timeframes.
• Administrative Accuracy: Attention to detail to ensure correct pricing calculations, proper envelope sealing, accurate quotation numbering, and strict adherence to submission deadlines.

Explanation of Unusual or Complicated Terms

• SABS/SANAS Approval: SABS (South African Bureau of Standards) certification confirms the soap meets national safety, purity, and performance benchmarks. SANAS (South African National Accreditation System) accreditation verifies that the testing and certification bodies operate under nationally recognized and internationally aligned quality protocols.
• 80/20 Preference Point System: Bid evaluation allocates 80 points based on competitive pricing and 20 points for specific socio-economic goals. Full points are awarded to enterprises manufacturing or producing the goods within the KwaZulu-Natal province. Claiming these points requires a completed SBD 6.1 form supported by verifiable proof of provincial production.
• Cover-Quoting Prohibition: Submitting multiple quotations for the same bid under different company names, directors, or related entities is classified as fraudulent cover-quoting. The department conducts automated and manual cross-entity verification; detected instances result in immediate disqualification and potential ten-year restrictions from future public contracts.
• Prime Interest Rate Penalty: Failure to deliver within the agreed timeframe triggers a financial penalty calculated daily using the prevailing prime interest rate applied to the value of the delayed goods, serving as a standard contractual deterrent against supply chain disruptions.