Objectives

The primary objective of this quotation is to procure a reliable supply of medical-grade finger splints to support clinical and emergency care operations at RK Khan Hospital under the KwaZulu-Natal Department of Health.

Scope of Supply

The contract encompasses the supply and delivery of aluminium-based finger splints with foam lining, approximately 40 cm in length. The required quantities are:

• Finger Splint Size 1”: 30 units
• Finger Splint Size ½”: 300 units

All goods must be delivered directly to RK Khan Hospital. The quotation validity period is 90 days from the closing date.

Technical Requirements

• Product Standards: Supplies must comply with relevant South African National Standards (SANS/SABS) and display the SANAS accreditation mark.
• Condition & Shelf Life: All items must be brand new, unused, and retain a minimum validity of six months from the date of delivery.
• Pricing & Payment: Quotes must be firm, all-inclusive, and account for VAT where applicable. Payment will be processed within 30 days of invoice receipt and verified delivery.
• Warranty: A minimum 12-month warranty applies from delivery acceptance, or 18 months from shipment, whichever concludes first. Defective goods must be repaired or replaced at the supplier’s expense.
• Compliance Documentation: Bidders must provide a valid BBBEE certificate, a sworn affidavit/certificate, and proof of Central Suppliers Database (CSD) registration. Tax compliance status must be verifiable.
• Submission Protocol: Quotations must be completed on official government forms without retyping, sealed, and physically deposited in the designated tender box before the closing deadline. Electronic or faxed submissions will be rejected.
• Performance Security: The successful bidder may be required to furnish performance security within 30 days of contract award.
• Penalties & Termination: Delayed deliveries incur daily penalties calculated at the current prime interest rate. The purchaser reserves the right to terminate the contract for default, non-compliance, or fraudulent practices.

Skills Requirements

No specialized professional or technical skills are mandated for this procurement. The requirement focuses strictly on the supply of standardized medical consumables. Suppliers must demonstrate adequate logistical capacity, inventory management capabilities, and familiarity with public sector procurement compliance procedures.

Notes on Unusual or Complicated Terms

• SANAS Logo: Indicates compliance with the South African National Accreditation System, certifying that the product meets nationally recognized quality, safety, and manufacturing standards.
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Suppliers Database, which verifies supplier legitimacy, tax compliance, and historical performance before any contract can be awarded.
• 80/20 Preference Point System: A scoring methodology where 80% of evaluation points are allocated to price competitiveness and 20% to socio-economic goals, specifically granting full points to enterprises at least 51% black-owned.
• Prime Interest Rate Penalty: A financial deterrent applied daily to delayed deliveries, calculated based on the prevailing prime lending rate until actual fulfillment or contract termination.
• Cover-Quoting Prohibition: Strictly forbids bidders from submitting multiple quotations under different corporate entities for the same bid. Violation constitutes fraud, resulting in immediate disqualification and potential exclusion from the public sector for up to ten years.