Objectives

The objective of this tender is to procure a once-off supply of various surgical items for Wentworth Hospital, a public health facility under the KwaZulu-Natal Department of Health. The procurement aims to ensure the hospital has an adequate stock of essential medical consumables to support patient care, including oxygen therapy, wound closure, and airway management.

Scope of Supply

The tender covers the supply of seven distinct surgical items, with specific quantities and units of measure as follows:

• T-Piece 60% – 100 Units: Latex-free medical grade PVC, pink in colour, with a 60% diluter valve and corrugated tube with green T-piece connector.
• T-Piece 40% – 100 Units: Latex-free medical grade PVC, pink in colour, with a 40% diluter valve and corrugated tube with green T-piece connector.
• Oxygen Mask 28% Adult – 90 Units: Yellow aerosol mask with a 28% Venturi valve and flex-tube aerosol hose.
• Oxygen Nipples Steel – 90 Units: Two-piece (nut and needle) medical grade steel, supplied as a unit.
• Nasal Plug – 6 Boxes (Box of 5): Made from 100% virgin cotton, soft, pliable, non-linting, non-scratch, and latex-free. Size between 7cm and 10cm.
• Surgical Glue – 3 Boxes (Box of 10): Ultra-high viscosity 2-cyanoacrylate, size 7.5mm, needle-free wound closure system, sterile, quick-setting, supplied with two applicator tips.
• Antibacterial Viral HME Filters – 100 Units: Disposable hydrophobic bacteria/virus filter for breathing circuits, with 22-15mm connectors, latex-free, used for surgical anaesthesia.

Technical Requirements

All items must strictly comply with the detailed specifications provided in Annexure A of the tender document. Key technical requirements include:

• All products must be new, unused, and of the most recent models.
• Products must not be expired and must have a minimum validity period of six months upon delivery.
• Used or second-hand products will not be accepted.
• Items must conform to relevant SABS/SANS specifications, with proof required.
• Bidders must confirm compliance with the specification on the official price page.

Skills and Compliance Requirements

Bidders must meet several administrative, compulsory, and mandatory requirements to be considered responsive. These include:

• Mandatory Documentation: Submission of a valid CIPC registration, Central Supplier Database (CSD) compliance report, and a valid SAHPRA license authorizing the manufacture, import, export, or wholesale of medical devices.
• Proof of Capacity: A valid copy of at least one order and delivery note proving prior delivery to a public or private health facility.
• Tax Compliance: A valid tax clearance status verified via CSD or a SARS PIN.
• Declaration of Interest: Completion of the SBD 4 form, disclosing any relationship with employees of the KZN Department of Health.
• Preference Points: The 80/20 preference point system applies. 80 points are for price, and 20 points are for the specific goal of promoting South African-owned enterprises. Proof of ownership (CIPC certificate and ID copy) is required to claim these points.

Evaluation Process

Quotations will be evaluated in five stages:

1. Stage 1: Administrative compliance and mandatory requirements.
2. Stage 2: Capacity to deliver, including a check for any previous defaulting history with Wentworth Hospital.
3. Stage 3: Compliance with the technical specifications.
4. Stage 4: Price and preference points assessment.
5. Stage 5: Objective criteria, where the top three scoring bidders may be required to submit samples for evaluation.

Special Conditions

• Prices must be firm and remain valid for a period of 90 days.
• All delivery costs must be included in the quoted price.
• The contract is subject to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).
• The Department reserves the right to negotiate prices if they are considered non-market related.
• Late, incomplete, or non-compliant quotations will be disqualified.