Objectives

The primary objective of this tender is to appoint a qualified service provider to supply and deliver replacement tyres for Umdoni Municipality’s refuse vehicle fleet. The municipality seeks to maintain operational efficiency through the procurement of compliant, high-quality tyres while ensuring strict adherence to South African public procurement legislation, including value-for-money principles and socio-economic transformation targets.

Scope

The contract encompasses the sourcing, manufacturing (if applicable), packaging, transportation, and delivery of two specific tyre specifications:

• Fifteen (15) units of size 315/80/R22.5 (model FD606)
• Ten (10) units of size 295/80 R22.5 (model MB40)

The successful bidder assumes full responsibility for logistics, including freight, insurance, and risk transfer until the goods are delivered and accepted at the municipality’s designated depot. The municipality reserves the right to accept partial bids or reject any submission without obligation.

Technical Requirements

• Product Standards: All tyres must be brand new, unused, and represent the most recent models incorporating current design and material advancements.
• Quality & Warranty: Goods must be free from defects in design, materials, or workmanship. A warranty period of twelve (12) months post-delivery or eighteen (18) months from shipment applies, whichever expires first. Defective items must be repaired or replaced at the supplier’s sole expense.
• Packaging & Transport: Packaging must withstand rough handling, extreme temperatures, moisture, and open storage during transit. All transportation costs and risks remain with the supplier until official receipt.
• Inspection & Testing: The municipality retains the right to inspect, test, or analyse goods pre- and post-delivery. Non-conforming products will be rejected, and substitution/replacement costs will be charged to the supplier.
• Contractual Framework: All deliveries are governed by the National Treasury’s General Conditions of Contract (GCC), covering performance security, variation orders, limitation of liability, and dispute resolution.

Skills & Qualification Requirements

• Mandatory Registration: Bidders must be registered on the Central Suppliers Database (CSD) and submit a valid CSD summary report.
• Tax Compliance: A valid Tax Compliance Status (TCS) PIN issued by SARS, or proof of CSD registration, is compulsory.
• Corporate Documentation: Certified company registration certificates, director/shareholder identification copies, VAT registration certificate (if applicable), and a sworn affidavit or utility statement proving physical business address.
• Experience & References: Submission of at least three verifiable trade references demonstrating prior experience in tyre supply or municipal fleet maintenance.
• B-BBEE Compliance: A valid Broad-Based Black Economic Empowerment status level verification certificate or sworn affidavit (for EMEs/QSEs) is required to claim preference points.
• Integrity Declarations: Bidders must certify independence in bid preparation, disclose no conflicts of interest, and confirm that no directors or principals are listed on restricted supplier databases or convicted of fraud/corruption within the past five years.

Notable Terms & Conditions

• Preference Point System: The tender utilises the standard 80/20 or 90/10 scoring model. Points are allocated between competitive pricing and socio-economic goals, specifically black ownership percentages and enterprise location relative to the municipality, district, or province.
• Performance Security: Within thirty days of contract award, the successful bidder must furnish a bank guarantee or certified cheque as financial assurance for contract execution.
• Delay Penalties: Late deliveries incur financial deductions calculated daily using the prevailing prime interest rate until actual delivery is completed.
• Restrictive Practices & Default: Collusive bidding, fraudulent conduct, or failure to perform may result in immediate contract termination, recovery of excess costs, and debarment from all public sector contracts for up to ten years.
• Bid Validity: All quotations must remain binding for thirty days from the closing date. The municipality explicitly reserves the right to not appoint a supplier if no bids meet evaluation criteria.