Objectives

The primary objective is to procure and deliver replacement tyres for the Umdoni Municipality’s official fleet, specifically targeting Isuzu, Nissan, and Toyota commercial vehicles. The municipality aims to secure a reliable, compliant supplier capable of providing specification-matched tyres at competitive rates while adhering to national preferential procurement policies and municipal supply chain regulations.

Scope

The contract encompasses the supply and delivery of tyres matched to exact vehicle models, VINs, and dimensional specifications as detailed in the municipal fleet inventory. Deliveries must be made directly to the municipality’s designated depot or workshop. The scope includes the provision of new, unused tyres meeting manufacturer standards, accompanied by standard warranties, transit-safe packaging, and all mandatory compliance documentation. The municipality reserves the right to accept partial bids, reject any or all submissions, and is not bound to accept the lowest quotation.

Technical Requirements

• Tyres must precisely match specified dimensions and load/speed ratings, including but not limited to: 245/70 R15 109/107S, 255/65 R17 110H, 245/70 R16 111T, 185/65 R15 88H, and 245/70 R16C AT5111T.
• Each listed vehicle item requires five (5) units.
• All goods must be new, current models, incorporating recent design improvements, and free from defects in material, workmanship, or design.
• Warranty coverage lasts twelve (12) months after delivery/acceptance or eighteen (18) months from shipment, whichever expires first.
• Packaging must withstand rough handling, extreme temperatures, moisture, and open storage during transit.
• Quotations must remain valid for one hundred twenty (120) days.
• All deliveries, inspections, testing, and performance are governed by the General Conditions of Contract (GCC), including municipal inspection rights, daily penalty calculations for delays, and formal termination procedures.

Skills and Experience Requirements

• Proven track record in supplying automotive tyres to municipal, government, or large corporate fleets.
• Mandatory registration and active status on the Central Suppliers Database (CSD).
• Demonstrated logistical capability to fulfil order volumes and meet stipulated delivery timelines.
• Proficiency in preparing and submitting mandatory municipal bidding documentation, including SARS Tax Compliance Status certificates, B-BBEE verification documents, and statutory declarations.
• Working knowledge of South African public procurement legislation, municipal supply chain management policies, and standard government contracting processes.

Explanation of Key Terms

PPPFA (Preferential Procurement Policy Framework Act): National legislation governing public procurement that awards preference points based on price and socio-economic development goals. This tender applies a 90/10 point system, allocating 90 points for price competitiveness and 10 points for specific goals such as black ownership percentages and geographic location of the enterprise.

GCC (General Conditions of Contract): Standardised government procurement terms that define the legal framework for state contracts. They outline mutual obligations, warranty periods, inspection protocols, penalty mechanisms for late delivery, dispute resolution pathways, and grounds for contract termination or restriction from future public sector engagements.

Performance Security: A financial guarantee, typically issued as an irrevocable bank guarantee or certified cheque, required within thirty days of contract award. It protects the municipality against financial loss if the supplier fails to complete contractual obligations.

MBD Forms: Standard Municipal Bidding Documents used to verify bidder eligibility, declare potential conflicts of interest, confirm independent bid determination, and attest to clean past supply chain management conduct. Completion is mandatory for bid validity.