Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off provision of standardized laundry staff uniforms to Nkonjeni Hospital within the KwaZulu-Natal Provincial Department of Health.

Scope

The contract encompasses the supply, delivery, and handover of 110 uniform items across six categories. The procurement is structured as a single transaction with a 90-day quotation validity period. Deliverables include:

• 33 white shirts
• 15 navy skirts
• 11 navy V-neck jerseys
• 22 blue coats
• 18 navy trousers
• 11 pairs of back shoes

All items must be delivered to the designated hospital location within the agreed delivery period. The contract is non-renewable and terminates upon successful delivery and acceptance.

Technical Requirements

Bidders must ensure all supplied garments and footwear strictly comply with the following specifications:

• Material & Construction: Fabrics must be woven polyester/cotton blends, fully lined, and manufactured in accordance with SABS 985 standards. Required features include slant pockets, zip/button closures, back darts, shaped bodies, knitted shaping, and bound neck edges.
• Quality & Condition: All items must be brand new, unused, and defect-free. Second-hand or expired products are prohibited. Goods must retain a minimum validity/shelf life of six months post-delivery.
• Standards Compliance: Supplies must meet applicable SANS/SABS specifications. Bidders must formally confirm compliance on the official quotation form.
• Documentation: Submissions must utilize official government quotation templates without retyping. Required returnable documents include SBD 4 (Bidder’s Disclosure), GCC, SCC, and the Preference Points Claim Form (SBD 6.1).

Skills Requirements

No specialized professional certifications or trade licenses are explicitly mandated. However, bidders must demonstrate:

• Manufacturing or supply chain capability to produce or source garments meeting precise textile, sizing, and construction specifications.
• Administrative proficiency to accurately complete mandatory public sector procurement documentation without omissions or formatting errors.
• Logistical capacity to package, transport, and deliver goods to the specified hospital site within strict deadlines.
• Understanding of South African public procurement compliance, including active Central Suppliers Database (CSD) registration and SARS tax clearance validation.

Key Procurement Terms & Clarifications

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to Broad-Based Black Economic Empowerment (BBBEE) ownership. Full preference points are granted exclusively to companies at least 51% owned by black people.

SBD 4 Disclosure Requirement: Bidders must declare any personal, familial, or business relationships with any employee across the entire KwaZulu-Natal Department of Health, regardless of their specific hospital assignment. Undisclosed relationships constitute a false declaration and result in immediate disqualification.

Performance Security & Delay Penalties: Upon contract award, the successful bidder must provide performance security within 30 days. Late deliveries incur daily financial penalties calculated at the current prime interest rate. Persistent non-performance may trigger contract termination and potential debarment from public sector procurement for up to ten years.