Tender Summary: Supply Patient Spectacles

Objectives

The primary objective is to procure and deliver compliant, high-quality optical equipment to support patient eye-care services at the designated provincial health facility. The tender aims to secure reliable supply chains while adhering to public procurement regulations, transformation targets, and quality assurance standards.

Scope

The contract covers the supply and delivery of 140 units of patient spectacles across six specified categories:

• 30 units of single vision stock clear
• 20 units of single vision stock photo
• 20 units of bifocal clear
• 30 units of bifocal fixed tint
• 20 units of multifocal photo
• 20 units of single vision ARC stock

All items must be delivered to the designated health centre within four weeks of contract award. Transportation, handling, and insurance costs must be fully incorporated into the quoted price.

Technical Requirements

• Products must be brand new, unused, and possess a minimum remaining shelf life of six months.
• Strict compliance with the attached specification annexure and applicable SANS/SABS standards is mandatory.
• Successful bidders may be called upon to submit physical samples for independent verification against technical specifications.
• A warranty period of twelve months applies from the date of delivery and acceptance (or eighteen months from shipment, whichever expires first).
• Quoted prices must remain firm for the duration of the contract period.
• Late deliveries trigger daily financial penalties calculated at the current prime interest rate until full performance is achieved.
• Expired or second-hand goods are strictly prohibited.

Skills and Qualification Requirements

• Valid SAPRAH licence to legally supply regulated optical and pharmaceutical products in South Africa.
• Active Central Supplier Database (CSD) registration with verified tax compliance status.
• B-BEE status verification certificate or sworn affidavit (applicable to EMEs and QSEs).
• Proven operational capacity to fulfill orders within the stipulated four-week delivery window.
• Technical competence in optical product specifications, including lens types, tints, and frame materials.
• Ability to promptly produce and submit compliant physical samples when requested by the procuring institution.

Unusual or Complicated Terms

• SAPRAH Licence: Issued by the South African Pharmacy Regulatory Authority; mandatory for entities dealing in optical and pharmaceutical goods, ensuring adherence to national health safety and quality standards.
• 80/20 Preference Point System: A procurement evaluation model allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals (specifically, companies with at least 51% Black South African ownership).
• Anti-Cover-Quoting Clause: A strict anti-collusion provision prohibiting affiliated entities from submitting multiple bids for the same contract. Violation results in immediate disqualification and potential ten-year restrictions from public sector contracts.
• Prime Interest Rate Penalty: A contractual mechanism imposing escalating daily fines for delayed deliveries, calculated using the prevailing prime lending rate until obligations are fulfilled.