Objectives

The primary objective of this tender is to procure and deliver essential physiotherapy mobility aids to Umphumulo Hospital within the KwaZulu-Natal Department of Health. The procurement supports patient rehabilitation, assisted gait training, and geriatric care by providing compliant, high-quality walking sticks and crutches.

Scope

The scope encompasses a one-off supply and delivery of physiotherapy equipment as follows:

• 500 wooden walking sticks/canes (adult size)
• 50 aluminium gutter crutches (adult size)
• 600 aluminium elbow crutches (adult size)
• 50 aluminium elbow crutches (paediatric size)
• 20 gutter crutches (adult size)
• 5 gutter crutches (paediatric size)

All items must be delivered to the designated hospital facility. The quotation validity period is 90 days, pricing must remain firm, and all delivery costs must be included in the quoted price.

Technical Requirements

Bidders must strictly adhere to the following technical and compliance specifications:

• Product Specifications: Items must match detailed material, size, and design requirements (e.g., wooden canes with rubber ferrules and brown finish; aluminium crutches with cushioned handles, adjustable lengths, rubber ferrules, and left/right-handed usability).
• Quality & Condition: All goods must be new, unused, and defect-free. Expired or second-hand products are prohibited. Products must retain a minimum shelf life of six months upon delivery.
• Mandatory Documentation: Submission requires a colour picture sample of each product, a valid SAHPRA certificate, CICP attachment, sworn or B-BBEE verification certificate, updated CIPC registration documents, and Central Supplier Database (CSD) compliance proof.
• Submission Format: Quotations must be completed on official forms without retyping, fully signed, and physically hand-delivered to the hospital’s designated quote box. Digital, email, or fax submissions are invalid.
• Standards Compliance: Goods should conform to relevant SANS/SABS specifications where applicable, with written confirmation of compliance required.

Skills and Qualification Requirements

No specialized technical or professional qualifications are explicitly mandated. Bidders must instead demonstrate standard supplier capabilities, including:

• Legal business registration and operational capacity to supply medical/rehabilitation equipment.
• Compliance with National Treasury procurement regulations, including active tax clearance status and valid CSD registration.
• Logistical capability to package, transport, and deliver bulk mobility aids within agreed timeframes.
• Administrative proficiency to accurately complete and physically submit all mandatory returnable documents (SBD forms, preference claim forms, disclosure declarations) before the closing deadline.

Notable Terms and Conditions

SAHPRA Certification: Required to verify that supplied health products meet South African regulatory standards for safety, efficacy, and quality control.

CICP Attachment: Refers to provincial health inventory control documentation necessary for tracking, auditing, and reconciling medical supplies within the public health system.

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific transformation goals (full points awarded to companies at least 51% owned by Black people).

Anti-Cover-Quoting Clause: Strictly prohibits submitting multiple quotations under different entities to manipulate pricing or evaluation outcomes; violation results in immediate disqualification and potential fraud reporting.

Penalties & Termination: Delayed deliveries incur penalties calculated at the current prime interest rate per day of delay. The department reserves the right to terminate contracts for default, non-compliance, or corrupt practices, and may impose public sector trading restrictions of up to ten years.