Objectives

The primary objective is to procure comprehensive printing, packaging, and delivery services for a batch of International Labour Organization (ILO) business development booklets to the Department of Public Works. The procurement also seeks to promote regional economic participation by awarding preferential scoring points to suppliers who can provide verifiable proof of address within the Gauteng Province.

Scope

The scope covers full lifecycle fulfillment for three specific booklet titles, amounting to 11,000 units in total:

• Start Your Business: 3,000 units
• Start Your Business Manual: 3,000 units
• Generate Your Business Ideas: 5,000 units

Suppliers must handle high-volume commercial printing, secure bulk packaging, and final delivery to the designated government facility. The submitted quotation remains valid for 84 days, and all costs must be quoted inclusive of Value Added Tax (VAT).

Technical Requirements

• Printing and packaging must strictly conform to the detailed technical specifications referenced in the accompanying documentation.
• Suppliers must maintain active, verified banking details on the Central Supplier Database (CSD). The department may request real-time verification at any stage of the evaluation process.
• Quotations must be presented on official company letterhead or bear an authenticated company stamp.
• Submission of all prescribed Pre-Award (PA) Forms is mandatory. Incomplete or missing forms will result in immediate disqualification.
• Proof of physical address located in the Gauteng Province must be provided to qualify for location-based preferential scoring under national procurement guidelines.

Skills Requirements

No formal academic degrees or professional licenses are explicitly mandated. However, bidders must demonstrate proven operational competency in commercial printing technologies, quality control protocols, bulk packaging standards, and logistics coordination. Administrative proficiency is also essential to accurately complete government compliance documentation, manage CSD verification processes, and meet strict delivery timelines.

Explanation of Unusual Terms

• ILO Booklets: Educational publications originally developed by the International Labour Organization, a specialized UN agency. These materials contain standardized curricula and practical guides focused on entrepreneurship, self-employment strategies, and small business management.
• PA-Forms: Pre-Award forms are mandatory South African public sector procurement documents. They facilitate due diligence by collecting critical supplier data, including tax compliance status, Broad-Based Black Economic Empowerment (B-BBEE) credentials, and financial stability metrics prior to contract award.
• CSD (Central Supplier Database): The official National Treasury registry for all entities seeking to trade with South African government departments. Active verification confirms that a supplier meets baseline legal, tax, and banking compliance requirements.