Objectives

To procure and deliver high-quality, municipally branded A3 framed certificates for the Office of the Speaker of Council. The primary aim is to secure a reliable supplier capable of meeting precise design, production, and delivery standards while complying with South African public procurement regulations and preferential scoring frameworks.

Scope

The contract covers the supply and delivery of 107 A3 framed certificates. Scope includes graphic design and layout adaptation for one approved artwork, high-quality printing, precise cutting to size, and professional mounting into A3 frames utilizing specified moulding profiles. All certificates must feature the Buffalo City Metropolitan Municipality (BCMM) logo. Successful bidders must deliver the complete order within 7 to 21 days following receipt of an official purchase order.

Technical Requirements

• Product Specifications: A3 dimensions, certified paper stock, durable framing with moulding 370 profiles, and accurate application of the BCMM logo.
• Mandatory Samples: Physical samples of both the certificate paper and frame must be submitted for quality inspection prior to or at the tender closing date. Failure to provide samples results in immediate disqualification.
• Compliance Documentation: Valid Central Supplier Database (CSD) registration, proof of tax compliance, B-BBEE verification certificate or sworn affidavit, completed Municipal Bidding Documents (MBD 4, MBD 6.1, MBD 8, MBD 9), and a signed Letter of Authority authorizing the signatory.
• Experience Evidence: Submission of at least one official order, invoice, and completion certificate or delivery note demonstrating prior experience in supplying similar printed/framed goods.
• Evaluation Criteria: Quotations will be assessed using an 80/20 preference points system, allocating 80% to price competitiveness and 20% to specific socio-economic goals (B-BBEE status and geographical locality).
• Contractual & Pricing Terms: Governed by the National Treasury’s General Conditions of Contract 2015. Prices must be fixed for the contract duration, inclusive of VAT where applicable, with payment processed within 30 days of invoice receipt.

Skills Requirements

While not explicitly itemized, successful execution requires demonstrated competency in commercial offset/digital printing, graphic layout adaptation, precision framing assembly, and reliable last-mile logistics. Bidders must also possess administrative capacity to accurately complete statutory municipal declarations, calculate preference point claims, and maintain ongoing compliance with supply chain management reporting obligations.

Key Terminology & Compliance Notes

• 80/20 Preference Points System: A standard South African procurement evaluation model where 80% of scoring weight is assigned to competitive pricing, and 20% is allocated to socio-economic objectives, specifically Broad-Based Black Economic Empowerment (B-BBEE) status levels and local business residency.
• Moulding 370: Refers to a specific frame profile specification mandated by the municipality, typically indicating thickness, material composition, or design standard for the certificate frames.
• CSD Registration: The government-maintained Central Supplier Database serves as the mandatory national portal for vendor registration, tax clearance verification, and eligibility tracking for all public sector contracts.
• MBD Forms: Standardized municipal declarations covering conflict of interest (MBD 4), preference point claims (MBD 6.1), past supply chain misconduct (MBD 8), and independent bid determination/anti-collusion certification (MBD 9).