Objectives

The primary objective is to appoint a reliable service provider to supply, deliver, and offload essential road maintenance materials for the Greater Kokstad Municipality. The municipality seeks to ensure cost-effective procurement, strict adherence to delivery timelines, and full compliance with South Africa's preferential procurement legislation while promoting socio-economic transformation and local business participation.

Scope of Work

The successful bidder will be responsible for sourcing, transporting, and offloading the following road works materials:

• Reinforce Mesh (2.4m x 6m): 10 units
• Bevel Pavers (red, 200x100x50mm): 3,000 units
• Interlocking Cement Pavers (red, 200x100x60mm): 2,000 units
• Cement Bricks (220x100x70mm): 3,000 units
• Green DCP Sheeting (250U): 18 units
• Cement Blocks (MB140, 390x190x140mm): 500 units
• Bidim Cloth Membrane (1.3m x 10m): 20 units
• Slotted Drain PVC Pipes (110mm x 6m): 10 units
• Diamond Cutting Blades (new/green, 350mm): 20 units
• Black Cement (42.5R, 50kg bags): 200 units

All quotations must be provided per line item, inclusive of VAT and delivery costs. Delivery must be completed within fourteen (14) days of the official purchase order. Pricing must remain firm for a minimum of thirty (30) days.

Technical Requirements

• Complete, sign, and submit all mandatory Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9).
• Provide a valid Central Supplier Database (CSD) report or CSD number for verification.
• Submit a SARS Tax Compliance Status (TCS) PIN or certificate.
• Furnish documented proof that neither the company nor its directors owe municipal rates, taxes, or service charges exceeding ninety (90) days. Acceptable evidence includes recent municipal statements, clearance certificates, active lease agreements, or sworn affidavits.
• Adhere to the municipality's 80/20 preferential procurement evaluation framework.
• Ensure all bids are submitted as sealed envelopes marked correctly before the closing deadline.

Skills Requirements

While not explicitly itemised, the tender implicitly requires:

• Proven logistical capability to source, transport, and safely offload heavy construction and road maintenance materials.
• Financial stability to absorb VAT and delivery expenses without requesting price variations.
• Working knowledge of South African public sector supply chain management regulations and compliance documentation.
• Operational agility to meet strict fourteen-day delivery windows upon contract award.
• Administrative proficiency in maintaining accurate tax, CSD, and municipal clearance records.

Explanation of Unusual or Complicated Terms

• 80/20 Preferential Point System: An evaluation methodology where eighty percent of the total score is allocated to price competitiveness, and twenty percent is reserved for socio-economic goals. These goals reward businesses owned by designated groups (black persons, black women, black youth, or disabled persons) and promote companies physically operating within the Greater Kokstad Municipality. Points are only awarded if verified documentation is attached.
• MBD Forms: Standardised South African municipal bidding templates. MBD 1 confirms bidder details and pricing; MBD 4 discloses conflicts of interest; MBD 6.1 claims preference points; MBD 8 declares past supply chain conduct; MBD 9 certifies independent bid preparation without collusion or price-fixing.
• CSD & TCS Verification: The Central Supplier Database is the national repository for supplier information. The Tax Compliance Status PIN verifies a bidder's standing with the South African Revenue Service. Both are mandatory for eligibility and cannot be substituted after submission.
• Rates & Taxes Clearance: Municipalities enforce strict arrears policies. Any outstanding municipal debt exceeding ninety days by the bidder or its directors results in automatic disqualification, regardless of bid competitiveness. Affidavits may be used if the company operates in non-ratable rural areas.