Objectives

The primary objective of this tender is to secure a reliable, one-off supply of high-quality, environmentally compliant diesel fuel to support essential healthcare operations across designated provincial facilities. The procurement aims to ensure uninterrupted service delivery through consistent fuel availability while strictly adhering to public sector procurement legislation, quality assurance standards, and preferential procurement policies.

Scope

The contract covers the supply and delivery of a total of 1,260 litres of clean, uncontaminated 50 ppm diesel across three distinct locations:

• Catherine Booth Hospital: 500 litres
• Mvutshini Clinic: 360 litres
• Ensingweni Clinic: 400 litres

The quotation validity period is 90 days, and the contract is classified as a one-off supply. All delivery costs must be fully incorporated into the quoted price, and pricing must remain firm throughout the validity period. Supplied fuel must have a minimum remaining shelf life of six months upon delivery, and used or second-hand products are strictly prohibited.

Technical Requirements

• Fuel must be clean, uncontaminated, and meet the specified 50 ppm sulfur content threshold.
• Suppliers must provide an official certificate verifying the cleanliness and purity of the diesel prior to or upon delivery.
• Compliance with South African Bureau of Standards (SABS) or South African National Standards (SANS) is mandatory.
• Delivery must be completed within agreed timeframes, with the supplier bearing all risks, handling, and costs until the fuel is safely unloaded at the designated sites.
• Top-performing bidders during evaluation may be required to submit physical samples for independent testing and verification.
• All standard government bidding declarations, tax compliance certificates, and supplier database registrations must be submitted alongside the quotation.

Skills & Experience Requirements

• Proven Logistics & Supply Track Record: Bidders must demonstrate prior experience in fuel or commodity supply by submitting at least one verified order and delivery note from a private or public healthcare facility.
• Regulatory & Compliance Management: Ability to navigate public procurement requirements, including Central Suppliers Database (CSD) registration, SARS tax clearance validation, B-BBEE status verification, and accurate completion of mandatory Standard Bid Declaration (SBD) forms.
• Quality Assurance Capabilities: Competence in sourcing, testing, and certifying fuel purity to meet stringent cleanliness and environmental standards before dispatch.
• Financial & Pricing Stability: Capacity to absorb transportation and handling costs while maintaining firm, non-variable pricing over the 90-day quotation period, regardless of market or currency fluctuations.
• Multisite Delivery Coordination: Operational capability to safely transport and unload fuel across multiple geographically dispersed hospital and clinic locations within stipulated deadlines.

Explanation of Unusual or Complicated Terms

• 50 ppm Diesel: Refers to Ultra-Low Sulfur Diesel (ULSD), which contains a maximum of 50 parts per million of sulfur. This specification reduces harmful emissions, protects modern engine components, and aligns with national environmental and fuel quality regulations.
• 80/20 Preference Point System: A standardized South African public procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated to socio-economic goals, such as prioritizing South African-owned enterprises.
• SBD Forms & CSD Registration: Standardized government documents and databases used to verify bidder eligibility, declare conflicts of interest, claim preference points, and confirm that suppliers are registered and compliant with national treasury directives for public sector contracting.