Objectives

The primary objective of this tender is to procure reliable, high-quality suprapubic catheter sets for clinical use at Addington Hospital. The procurement aims to secure essential urological equipment while complying with provincial health supply chain management policies, emphasising value for money, regulatory compliance, and socio-economic transformation through preferential procurement.

Scope

The scope encompasses the supply of forty (40) complete suprapubic catheter kits, divided into twenty units of 14 French size and twenty units of 16 French size. Deliveries must be made to Addington Hospital within the agreed timeframe. The contract requires strict adherence to administrative, mandatory, and technical evaluation stages, including the submission of physical samples for pre-award verification. Quoted prices must remain firm for ninety days, with all delivery costs and applicable VAT (if registered) included in the final price. Expired or second-hand products will be rejected.

Technical Requirements

• Product Composition: Each kit must contain a medical-grade silicone catheter with a balloon, a trocar-pierce metal needle with a peel-away sheath, a small surgical scalpel blade, and a drainage bag with tubing.
• Quality & Standards: Items must be sterile, single-use, and compliant with SABS, SANS, or ISO standards. All supplied goods must have a minimum remaining shelf life of six months upon delivery.
• Regulatory Documentation: Bidders must submit a valid licence from the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Administrative Compliance: Required submissions include a full Central Suppliers Database (CSD) report, updated CIPC registration documents, a BBBEE status certificate or sworn affidavit, and a SARS PIN for tax validation.
• Sample Submission: A physical sample must be provided for technical evaluation. Failure to submit or approve the sample results in disqualification.
• Pricing & Validity: Only firm prices are accepted. Quotes must be valid for ninety days, and late submissions will not be considered.

Skills and Experience Requirements

• Demonstrated Delivery Capacity: Bidders must provide proof of prior supply experience in public or private healthcare facilities, evidenced by at least one previous order and a corresponding signed delivery note.
• Procurement & Compliance Knowledge: Familiarity with public sector bidding processes, including administrative compliance, mandatory returnable documents, and the preferential procurement scoring system.
• Regulatory Navigation: Ability to maintain active SAHPRA licensing and ensure continuous Central Suppliers Database verification for tax compliance.
• Operational Reliability: Financial and logistical capacity to fulfil delivery obligations without default. Historical non-performance may lead to disqualification and potential restriction from future public sector contracts.

Key Terms and Definitions

• Suprapubic Catheter Set: A specialised medical kit used for long-term urinary drainage when urethral access is blocked. The procedure involves inserting a tube directly through the abdominal wall into the bladder.
• Trocar-Pierce Needle with Peel-Away Sheath: A dual-component insertion instrument where the sharp inner needle creates a safe tract into the bladder, while the outer plastic sheath guides the catheter before splitting and being removed.
• 80/20 Preference Point System: A procurement evaluation model where eighty percent of scoring is allocated to price competitiveness and twenty percent to specific socio-economic goals, primarily favouring South African-owned enterprises.
• SAHPRA Licence: Mandatory regulatory approval issued by the South African Health Products Regulatory Authority, ensuring suppliers meet national safety and quality standards for handling medical devices.
• CSD Report: A verification document from the Central Suppliers Database confirming a supplier's tax compliance, business registration, and eligibility to trade with the public sector.