Objectives

The primary objective is to procure a reliable, compliant supply of sterile surgical blades for clinical procedures at Grey’s Hospital Theatre. The procurement seeks to ensure timely delivery of high-quality medical instruments while adhering to public sector procurement legislation, emphasizing transparency, value for money, and transformational procurement goals.

Scope

The tender covers a once-off supply of four boxes of No 12 surgical blades to Grey’s Hospital in Pietermaritzburg. Each box contains 100 units. The scope encompasses delivery to the designated hospital location, provision of all statutory compliance documentation, adherence to quality and safety standards, and fulfillment of contractual obligations over a 90-day quotation validity period. No installation, training, or ancillary services are required; the contract is strictly limited to the supply of goods.

Technical Requirements

• Product Specification: No 12 surgical blades with a curved hook tip, manufactured from carbon steel, designed for single use, and supplied in a sterile condition.
• Quality & Shelf Life: Items must be new, unused, and possess a minimum remaining shelf life of six months upon delivery. Expired, refurbished, or second-hand products are strictly prohibited.
• Regulatory Compliance: Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorizing the manufacture, import, export, or wholesale distribution of medical devices.
• Documentation & Evaluation: Quotations must be submitted on official, unretyped forms. Bidders must provide updated Central Supplier Database (CSD) verification, SARS tax compliance status, and complete all mandatory returnable documents (SBD 4, SBD 6.1, GCC, SCC). Top-scoring bidders may be requested to submit physical samples for verification.
• Delivery & Pricing: All delivery costs must be included in the quoted price. Late submissions will not be accepted. The contract is governed by standard General and Special Conditions of Contract, including penalty clauses for delayed performance calculated at the current prime interest rate.

Skills Requirements

No specialized technical or professional skills are explicitly mandated. Suppliers must, however, demonstrate operational capability to source and deliver regulated medical consumables, maintain active regulatory licensing, manage logistics within agreed timeframes, and accurately prepare statutory procurement documentation. Familiarity with public sector bidding processes, compliance verification, and sample submission protocols is essential.

Notable Terms & Conditions

• SAHPRA Licensing: Mandatory authorization from South Africa’s medical device regulator, ensuring only legally compliant distributors participate and protecting patient safety.
• 80/20 Preference Point System: Evaluates bids using an 80% price weighting and 20% weighting for specific goals. Full points are awarded to enterprises at least 51% owned by Black people, supported by a BBBEE verification certificate or sworn affidavit.
• Four-Stage Evaluation Process: Bids progress through administrative compliance, specification compliance, sample verification (for top scorers), and final pricing/preference allocation. Failure at any stage results in immediate disqualification.
• Sample Submission Protocol: Physical samples may be requested via email for the highest-scoring bidders to verify compliance against the specification. Non-compliance leads to disqualification.