Objectives

The primary objective is to secure a qualified supplier for a one-off provision of surgical clogs to GJ Crookes Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure timely delivery of compliant medical footwear while adhering to provincial preferential procurement policies that prioritize local manufacturing and economic participation.

Scope

The contract covers the supply of 100 pairs of surgical clogs. It is a single-delivery, once-off arrangement with no ongoing maintenance or service obligations. All goods must be delivered directly to the hospital’s designated facility, with transportation costs fully incorporated into the quoted price. Quotations must remain valid for 90 days, and all pricing must be firm and inclusive of applicable taxes.

Technical Requirements

• Compliance & Verification: Bidders must supply brand-new, unused surgical clogs that strictly meet the hospital’s attached specifications. Physical product samples (photographs are explicitly excluded) are mandatory for technical scrutiny against set standards.
• Quality & Shelf Life: Products must have a minimum remaining shelf life of six months from the date of delivery. Used or second-hand items are prohibited.
• Packaging & Transport: Goods must be packed to prevent damage or deterioration during transit, accounting for handling and environmental exposure.
• Warranty: The supplier warrants that goods will be free from defects in design, materials, or workmanship for twelve months after delivery and acceptance, or eighteen months from shipment, whichever period concludes earlier.
• Penalties & Rejection: Non-conforming supplies may be rejected at the supplier’s expense. Delayed deliveries incur daily financial penalties calculated using the current prime interest rate until actual delivery.

Skills Requirements

• Registration & Compliance: Suppliers must be registered on the Central Suppliers Database and maintain tax compliance, verified via a valid Tax Clearance Certificate or SARS PIN. A current CIPC registration certificate is compulsory.
• Documentation Submission: Bidders must submit unaltered official quotation forms without retyping. Required forms include the Bidder’s Disclosure (SBD4) to declare any relationships with state employees, and the Preference Points Claim Form (SBD6.1).
• Evaluation Process: Offers undergo four mandatory stages: administrative compliance, compulsory documentation, technical specification adherence, and price/preference scoring. Failure at any stage results in immediate disqualification.
• Preferential Procurement Terms: The tender utilizes an 80/20 preference point system, meaning 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. Here, 20 points are allocated to enterprises manufacturing or producing within KwaZulu-Natal, verifiable through CIPC documentation. Bidders must claim these points explicitly with supporting proof.
• Contractual Capacity: Suppliers must demonstrate the financial and logistical capacity to fulfill a single bulk delivery, absorb delivery costs, and honor firm pricing. The procuring entity reserves the right to negotiate with shortlisted bidders and impose procurement restrictions of up to ten years for fraudulent, collusive, or corrupt practices.