Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off provision of essential surgical and medical consumables to St Andrews District Hospital. The procurement seeks to ensure the timely delivery of compliant, high-quality healthcare products that meet provincial health department standards while adhering to national preferential procurement legislation.

Scope

The scope encompasses the supply and delivery of the following surgical items:

• Buretrol – Graduated 150 for Paeds IV (Box of 50)
• Extension Set for Syringe Pumps
• Suction Catheters Size 6

This is a single-delivery, once-off contract. All items must be delivered to the designated hospital facility within the delivery period stated by the bidder. The contract does not involve ongoing maintenance, installation, or long-term service agreements beyond standard warranty obligations.

Technical Requirements

• Certification & Standards: All goods must comply with relevant SABS/SANS standards or equivalent official certification. Proof of certification must accompany the quotation.
• Product Specifications: Extension sets must be fully compatible with the Alaris CC Syringe Pump and match CareFusion set code G30402M. Packaging must indicate individual packing with 100 units per box.
• Condition & Validity: Only new, unused products will be accepted. All supplied items must have a minimum remaining shelf life of six months from the date of delivery.
• Documentation & Samples: Bidders must submit a colour photograph or physical sample of the quoted item. Official government quotation forms must be used exactly as provided; retyping or redrafting is prohibited.
• Delivery Compliance: Quoted prices must be firm and inclusive of all delivery costs to the specified destination. Late submissions will be automatically rejected.

Skills & Capability Requirements

As this is a goods-supply tender, specific professional licensing is not mandated. However, bidders must demonstrate operational capacity to:

• Source and supply regulated medical consumables that meet South African quality and safety standards.
• Maintain adequate stock levels to fulfill the order within the stated delivery timeframe.
• Provide accurate technical documentation, compliance certificates, and product samples upon request.
• Manage logistics and last-mile delivery to a healthcare facility without additional cost claims.
• Navigate public sector procurement compliance, including CSD registration and tax clearance validation.

Key Contractual & Evaluation Terms

Preference Points System: Evaluation follows an 80/20 scoring model, where 80 points are allocated to price competitiveness and 20 points to specific transformation goals. Full points are awarded to companies at least 51% owned by Black people, supported by CIPC ownership certificates or Central Supplier Database (CSD) verification. This system ensures historical disadvantage redress while maintaining value-for-money principles.

Compliance & Registration: Bidders must be registered on the National Treasury’s Central Suppliers Database (CSD) with verified tax clearance status. Failure to meet minimum compulsory requirements results in immediate disqualification before price evaluation.

Warranty & Penalties: Suppliers warrant that goods are free from design, material, or workmanship defects for twelve months post-delivery or eighteen months from shipment, whichever occurs first. Delayed deliveries incur financial penalties calculated at the current prime interest rate per day. The purchaser reserves the right to terminate the contract for default, impose restriction penalties (up to ten years), or procure substitute goods at the supplier’s expense.

Anti-Collusion & Cover-Quoting: Strict prohibitions apply against bid-rigging, collusive pricing, and multiple entities submitting competing quotes for the same contract. Verification processes will detect cover-quoting, which constitutes fraud and may result in disqualification, contract cancellation, and reporting to competition or prosecuting authorities.