Objectives

The primary objective of this tender is to procure essential surgical and clinical consumables for Mseleni Hospital under the KwaZulu-Natal Department of Health. The procurement aims to secure reliable suppliers capable of delivering high-quality, compliant medical goods while adhering to public sector procurement regulations, preferential procurement policies, and strict contractual obligations.

Scope

The tender covers a one-off supply of approximately 365 units across six categories of surgical and diagnostic items. Deliverables include tongue depressors (packaged in boxes of 100), collar and cuffs, adult ECG electrodes, sterilizing paper rolls (medium and large sizes), and ultrasound conductive water-soluble gel. All goods must be delivered directly to Mseleni Hospital, with delivery costs fully incorporated into the quoted price. The contract validity period is ninety days, and pricing must remain firm throughout the execution period.

Technical Requirements

• All supplied items must be brand new, unused, and represent the most recent models available.
• Products must comply with relevant South African National Standards (SANS/SABS) and hold regulatory approval where applicable to medical devices.
• Each product must maintain a minimum shelf life of six months from the date of delivery.
• Bidders must submit completed official quotation forms without retyping, redrafting, or altering the provided templates.
• Mandatory documentation includes a valid Central Suppliers Database (CSD) registration, SARS tax clearance certificate, business registration certificates, VAT registration (if applicable), and bank confirmation letters.
• The evaluation follows three mandatory stages: administrative compliance, specification verification, and price/preference scoring. Late submissions, expired products, or second-hand goods will be disqualified.
• Inspections and tests may be conducted during production or upon delivery. Costs for inspections are borne by the purchaser if items conform, but by the supplier if non-conforming goods are identified.

Skills Requirements

As this is a goods-supply tender rather than a service contract, explicit professional trade skills are not mandated. However, successful bidders must demonstrate robust logistical and operational capabilities, including inventory management, timely delivery coordination, and quality assurance processes. Suppliers must possess the administrative capacity to compile and submit complex regulatory documentation, navigate public sector procurement frameworks, and maintain financial and tax compliance throughout the contract period. Prior experience supplying healthcare facilities with regulated medical consumables is highly advantageous.

Key Terms & Conditions

SAHPRA Approval: Certification from the South African Health Products Regulatory Authority confirming that medical devices meet national safety, efficacy, and quality standards.

80/20 Preference Point System: A procurement evaluation model allocating eighty points to competitive pricing and twenty points to socio-economic goals, specifically promoting youth-owned enterprises.

Cover-Quoting Prohibition: A strict anti-collusion policy disqualifying any bidder found using multiple company registrations to artificially inflate competition or manipulate pricing.

Performance Security: Successful bidders may be required to furnish a bank guarantee or certified cheque within thirty days of award to secure contract fulfillment.

Warranty & Liability: A twelve-month warranty applies post-delivery, covering defects in design, materials, or workmanship. The supplier assumes full liability for replacement costs and delays, with penalties calculated at the prime interest rate for late deliveries.