Tender Summary: Surgical Masks Earloops

Objectives

The primary objective of this tender is to secure a one-off supply of clinically appropriate surgical masks for patient care at St Mary’s District Hospital, operating under the KwaZulu-Natal Department of Health. The procurement aims to obtain cost-effective, specification-compliant medical consumables while adhering to national preferential procurement policies.

Scope

• Supply of 10,000 units of three-ply surgical masks with ear loops.
• Delivery of goods directly to the designated hospital facility within the contracted delivery period.
• Submission of a compulsory physical product sample alongside the quotation.
• Full compliance with administrative, mandatory, and preferential procurement documentation requirements.
• Adherence to warranty, performance security, and penalty clauses outlined in the General and Special Conditions of Contract.

Technical Requirements

• Material: Non-woven cellulose.
• Construction: Three-ply design with a rectangular shape.
• Dimensions: 10 cm width × 19 cm length.
• Folds: Central pleats/folds measuring 1.5 cm in width.
• Ear Loops: Four straps per mask, each 42 cm long, secured at the corners.
• Markings: Clearly printed manufacturing and expiry dates on each unit.
• Quality Standard: High quality, fit for clinical patient care applications.
• Packaging: Supplied as individual units.
• Sample Requirement: A physical sample must be hand-delivered with the quotation by the closing date. Winning bidders' samples will be retained for reference.

Skills Requirements

No specialized professional or technical skills are mandated for this supply contract. Bidders must demonstrate standard commercial and logistical capabilities, including:

• Valid CIPC registration and active Central Supplier Database (CSD) verification.
• Proven ability to source, store, and transport medical-grade consumables without damage or deterioration.
• Competence in preparing compliant public sector quotations, including correct completion of returnable documents (SBD forms, tax clearance, B-BBEE proof).
• Capacity to manage delivery logistics and meet strict contractual deadlines.

Key Contractual & Compliance Terms

Preference Points System (80/20): Evaluation uses an 80-point price and 20-point specific goals model. The twenty points are exclusively allocated to enterprises that are at least 100% owned by Black Africans. Claiming these points requires valid CIPC ownership documentation.

Performance Security: Upon contract award, the successful supplier must furnish performance security within thirty days, typically via a bank guarantee or certified cheque, to guarantee fulfillment.

Warranty: All supplied masks must be new, unused, and free from manufacturing defects. The warranty remains valid for twelve months post-delivery acceptance or eighteen months post-shipment, whichever expires first.

Delay Penalties: Failure to deliver within the agreed timeframe triggers financial penalties calculated daily at the current prime interest rate. Repeated delays may lead to contract termination and claims for additional procurement costs.

Cover-Quoting Prohibition: Submitting multiple quotations through affiliated or separate entities for the same bid is strictly classified as fraudulent conduct. Detection results in immediate disqualification and potential blacklisting from public sector procurement.

Pricing & Validity: Quotations must remain firm for ninety days. Prices must be all-inclusive, covering VAT (if registered), packaging, and full delivery to the hospital site. Expired or second-hand goods are strictly rejected.