Quotation Summary: Surgical Sundries

Objectives

The primary objective of this tender is to procure a competent and compliant supplier to provide and deliver a once-off supply of surgical sundries, specifically airway management consumables, to Mbongolwane Hospital. The hospital requires a reliable supplier that can deliver high-quality, safe, and compliant medical products as specified, within the required timeframe, and in accordance with all applicable South African procurement regulations, including the Preferential Procurement Policy Framework Act (PPPFA).

Scope of Services and Goods

The contract is a once-off supply agreement for a total of 650 units of surgical sundries, including the following items:

• Endotracheal Tubes (Cuffed): Sizes 2.0, 2.5, 3.0, and 3.5 (Quantity: 50 each).
• Endotracheal Tubes (Uncuffed): Sizes 2.0, 7.0, 7.5, and 8.0 (Quantity: 50 each).
• Nasopharyngeal Airways: Sizes 01 through 05 (Quantity: 50 each).

All goods must be delivered to the SCM section at Mbongolwane Hospital. The quotation validity period is 90 days. Bidders must note that a compulsory briefing session is listed as "Not applicable".

Technical Requirements

Suppliers must ensure their products meet strict compliance and quality standards. Key technical and compliance requirements include:

• SAHPRA Certification: A valid South African Health Products Regulatory Authority (SAHPRA) certificate is a mandatory requirement for submission.
• Specification Compliance: Bidders must explicitly confirm that their products comply with the technical specifications for the required items.
• Product Quality: All supplied items must be new and unused. Expired products will not be accepted. Products must have a minimum validity period of six (6) months at the time of delivery.
• SABS/SANS Standards: Bidders must state whether the article conforms to the South African National Standards (S.A.N.S. / S.A.B.S.) specifications.
• Delivery Period: The quotation must state the proposed delivery period (e.g., 3 days, 1 week). All delivery costs must be included in the quoted price.
• Firm Pricing: Only firm and fixed prices are acceptable for the duration of the contract. Prices must include VAT if the bidder is a VAT vendor.

Skills and Qualification Requirements

To be considered responsive, bidders must meet the following administrative and capacity criteria:

• Company Registration: Must be registered on the Central Supplier Database (CSD) with a valid compliance report. An updated CIPC registration document is also required.
• B-BBEE Status: Must provide a valid B-BBEE certificate or a sworn affidavit (for EMEs & QSEs).
• Experience: Must provide proof of a previous order and corresponding delivery note to demonstrate capacity to deliver.
• Disclosure: Must complete and sign the Bidder's Disclosure (SBD 4) form, declaring any relationship with employees of the KZN Department of Health.
• Evaluation Process: Quotations will be evaluated in four stages: (1) Administrative/Mandatory Compliance, (2) Capacity to Deliver, (3) Specification Compliance, and (4) Price and Preference Points. Failure at any stage will render the bid non-responsive.

Preference Points

An 80/20 preference point system will apply. Points are allocated as follows:

• Price: 80 points.
• Specific Goal (Gender): 20 points allocated to companies that are at least 51% owned by Black people who are Women. Proof via SAHPRA certificate, CIPC certificate, and proof of previous order is required to claim these points.

Important Contractual Terms

The tender document includes standard General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). Key highlights include:

• Penalties will be applied for late delivery, calculated at the prime interest rate per day of delay.
• The Department may terminate the contract in cases of default, insolvency, or fraudulent/corrupt practices.
• Collusive bidding is strictly prohibited and will be reported to the Competition Commission.
• Bidders must confirm the correctness of their pricing and accept responsibility for any errors. Use of correction fluid is prohibited.