Tender Summary: Surgical Sundries

Objectives

The primary objective is to procure a qualified supplier for the once-off provision of essential surgical consumables to Mbongolwane Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to ensure the timely delivery of safe, compliant medical devices while adhering to public sector supply chain management regulations and preferential procurement policies.

Scope

The tender covers the supply and delivery of 100 boxes of surgical sundries, specifically:

• Spinal needles (24G, 25G, 23G, and 20G pencil point, each in boxes of 100)
• IV Cannulas (24G port with wings, boxes of 50)

The contract is a single, once-off transaction with a quotation validity period of 90 days. All goods must be delivered to the designated hospital location within the timeframe specified by the bidder. Pricing must be firm and fully inclusive of all transportation and delivery costs.

Technical Requirements

• All items must be new, unused, and represent the most recent models incorporating current design and material improvements.
• Products must comply with relevant South African National Standards (SANS/SABS) where applicable.
• Expired goods are strictly prohibited; all items must retain a minimum shelf life of six months upon delivery.
• Packaging must be durable enough to prevent damage, deterioration, or contamination during transit and storage, accounting for potential exposure to extreme temperatures or handling.
• A mandatory warranty of twelve months post-delivery or eighteen months from shipment (whichever occurs first) is required, covering defects in design, materials, or workmanship.
• Bidders must confirm written compliance with the attached product specifications.

Skills & Experience Requirements

• Proven track record in supplying medical consumables to public or private healthcare facilities, evidenced by valid proof of previous orders and delivery notes.
• Valid registration with the Central Supplier Database (CSD) and current CIPC business documentation.
• Submission of a valid SAHPRA (South African Health Products Regulatory Authority) certificate, confirming regulatory clearance for the offered medical devices.
• Appropriate Broad-Based Black Economic Empowerment (B-BBEE) status verification or sworn affidavit (for EMEs/QSEs).
• Financial stability and logistical capacity to execute the order within the stipulated delivery period without a history of contractual defaults.
• Administrative competence to accurately complete official government quotation forms, disclosure declarations, and preference claim documentation.

Key Terms & Conditions

• SAHPRA Certification: Mandatory regulatory approval from South Africa’s health products authority, ensuring all surgical instruments meet national safety, quality, and efficacy standards before clinical use.
• 80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated to specific socio-economic goals. Full preference points are reserved for companies that are at least 51% owned by Black women.
• General & Special Conditions of Contract (GCC/SCC): Standardised legal frameworks outlining obligations regarding performance security, inspection rights, insurance, payment terms (within 30 days of invoice submission), penalties for delayed delivery (calculated at the prime interest rate per day), termination clauses for default or insolvency, and strict prohibitions against collusive bidding or cover-quoting.
• Force Majeure & Limitation of Liability: Suppliers are exempt from penalties only for unforeseeable events beyond their reasonable control. Aggregate liability is capped at the total contract value, excluding direct repair or replacement costs for defective goods.