Tender Summary

Objectives

The primary objective of this procurement is to secure a compliant and reliable supplier capable of delivering essential surgical haemostatic materials to support clinical operations at Madadeni Hospital. The tender aims to ensure uninterrupted access to high-quality, sterile bleeding-control products for the operating theatre while adhering to provincial health department procurement frameworks. A secondary objective is to advance transformational procurement goals by allocating preference points to enterprises owned by historically disadvantaged individuals.

Scope

This is a once-off quotation for the supply and delivery of 200 units of Surgicel Absorbable Hemostat to the hospital's operating theatre. The contract carries a 90-day validity period, during which quoted prices must remain firm. Delivery must occur within the timeframe stipulated upon contract award, with all associated transport and handling costs included in the unit price. The procurement follows a strict administrative workflow, requiring submission of official government quotation forms, tax compliance certificates, Central Supplier Database registration, and regulatory licensing documentation. Late submissions will be automatically rejected.

Technical Requirements

• Product Specifications: Bidders must supply brand-new, unused, and sterile-packaged surgical absorbable haemostats. The product must be plant-based, specifically engineered for intraoperative and post-injury bleeding control, and measure exactly 4 inches by 8 inches (20.3 cm).
• Quality & Shelf Life: All items must comply with recognised national medical device standards. Products must have a minimum remaining shelf life of six months from the date of delivery. Second-hand, expired, or substandard goods will be rejected.
• Regulatory Compliance: Suppliers must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) to legally distribute medical devices in South Africa.
• Verification: The procuring institution reserves the right to request physical samples for independent testing and specification matching. Failure to provide samples when requested will result in disqualification.

Skills Requirements

No specialised engineering or clinical skills are required; however, bidders must demonstrate proven operational and administrative capacity to manage regulated medical supply contracts. Required competencies include:

• Logistics & Inventory Management: Ability to handle pharmaceutical-grade packaging, maintain product sterility during transit, and execute timely deliveries to healthcare facilities.
• Proven Track Record: Submission of verifiable order and delivery notes demonstrating prior successful supply of similar medical products to public or private institutions.
• Administrative & Financial Compliance: Proficiency in completing official government quotation forms, maintaining up-to-date tax clearance status, registering on the Central Supplier Database, and accurately calculating VAT and preference point claims.
• Regulatory Navigation: Understanding of SAHPRA licensing requirements and public sector supply chain management regulations.

Key Terms & Conditions

Surgicel Absorbable Hemostat: A plant-derived, sterile surgical dressing that promotes clot formation and naturally dissolves in tissue, eliminating the need for removal after surgery.

80/20 Preference Point System: A public procurement evaluation model where 80% of scoring is based on price competitiveness and 20% is allocated to specific socio-economic goals. In this tender, full points are awarded to companies that are 100% owned by Black Africans.

Cover-Quoting Prohibition: Strictly forbidden practice where multiple entities submit competing quotes for a single bid. Identified as fraudulent activity, it results in immediate disqualification and potential ten-year restrictions from public sector contracting.

General & Special Conditions of Contract (GCC/SCC): Standardised legal frameworks governing delivery timelines, warranty obligations (12 months post-delivery), penalty calculations for late performance, termination clauses, and dispute resolution mechanisms. These terms cannot be amended by the bidder.