Objectives

The primary objective is to procure and supply high-quality medical tuberculin syringes to Grey’s Hospital to support clinical diagnostic procedures and patient care within the KwaZulu-Natal Department of Health.

Scope

The contract covers the supply of 8,900 units of tuberculin syringes, packaged in boxes of 100. Deliveries must be made directly to Grey’s Hospital in Pietermaritzburg. The scope encompasses the provision of new, unused medical devices that meet stringent clinical standards, including secure packaging, transportation to the designated facility, and a standard product warranty. No extended maintenance, installation, or training services are required beyond the initial supply and warranty period.

Technical Requirements

• Product Specifications: 1ml capacity, 25-gauge needle, 5/8 inch length, Luer Slip connector, latex-free construction, supplied with needle.
• Shelf Life: Minimum of three years remaining from the date of delivery.
• Regulatory Compliance: Must comply with all attached specification documents and relevant South African medical device standards.
• Licensing: Valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, import, export, or wholesale medical devices.
• Sampling: Physical samples may be requested for up to three highest-scoring bidders via formal notification. Failure to submit compliant samples results in immediate disqualification.
• Packaging & Transport: Goods must be packed to prevent damage, deterioration, or contamination during transit, accounting for storage and handling conditions.
• Inspection & Testing: Supplies are subject to inspection, testing, and analysis at the purchaser’s discretion. Non-conforming goods may be rejected at the supplier’s expense.
• Warranty: Twelve months from delivery/acceptance or eighteen months from shipment, whichever occurs first, covering defects in design, materials, or workmanship.
• Validity: Quoted prices must remain firm for a 90-day period.

Skills and Experience Requirements

• Demonstrated operational and financial capacity to supply 8,900 units within agreed delivery timeframes.
• Active registration and verified compliance on the Central Supplier Database (CSD) with up-to-date tax clearance status.
• Ability to accurately complete all mandatory procurement documentation, including SBD forms, preference claim forms, and conflict-of-interest disclosures.
• No specific professional certifications or historical performance metrics are mandated beyond regulatory licensing and standard supplier registration requirements.

Notes on Unusual or Complicated Terms

• SAHPRA Licensing: Bidders must hold an active regulatory licence permitting trade in medical devices, ensuring all supplied products meet national safety, efficacy, and quality control standards.
• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are awarded to enterprises at least 51% owned by Black people, in line with national preferential procurement regulations.
• Mandatory Sample Protocol: Shortlisted bidders will be formally requested to submit physical samples via email. Strict compliance is required; failure to respond or submit non-compliant samples halts progression regardless of scoring.
• Administrative Strictness: The procurement process enforces zero-tolerance for missing or incomplete mandatory returnable documents. Any omission renders the bid non-responsive immediately, with no corrective opportunities.
• Delay Penalties & Termination: Late deliveries incur daily financial penalties calculated at the current prime interest rate. Repeated non-performance or fraudulent practices may trigger contract termination and potential exclusion from public sector procurement for up to ten years.