Objectives

The primary objective of this tender is to procure a reliable supply of high-quality, sterile medical syringes to support clinical and diagnostic operations at Mahatma Gandhi Memorial Hospital. The procurement aligns with provincial health service delivery goals and national preferential procurement policies, ensuring consistent availability of safe, compliant medical consumables while promoting local economic participation.

Scope

This is a one-off quotation for the supply of 400 boxes of 5ml Luer Lock syringes, with each box containing 100 units. The successful bidder will be responsible for delivering all goods directly to the hospital facility. The scope covers product supply only, with all transportation and delivery costs required to be included in the quoted price. The quotation validity period is 90 days, and the Department of Health reserves the right to accept or reject any submission without obligation.

Technical Requirements

• Three-part plastic syringe with a Type 3 Luer Lock connection and concentric nozzle.
• Nominal capacity of 5ml with clear, durable graduation markings resistant to spirits and permanent markers.
• Must be latex-free, non-pyrogenic, and DEHP-free.
• Sterile, single-use, and individually peel-packed.
• Must comply with the latest edition of SANS 1124-2 standards.
• Requires valid SAHPRA approval and proof of SABS/SANS certification.
• All delivered products must have a minimum remaining shelf life of six months; used or second-hand goods are strictly prohibited.
• Samples may be requested from the highest-scoring bidders for physical verification against specifications.

Skills & Experience Requirements

• Demonstrated capacity to supply medical equipment to public or private healthcare facilities, supported by at least one prior order and corresponding delivery note.
• Proven logistical capability to meet strict delivery timeframes and manage supply chain risks effectively.
• Ability to provide comprehensive compliance documentation, including regulatory approvals, quality certificates, and samples when formally requested.
• Active registration on the Central Suppliers Database (CSD) with verified tax clearance status.
• Submission of updated CIPC registration documents and a B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs).

Explanation of Unusual or Complicated Terms

• Luer Lock: A standardized threaded connector system that securely attaches syringes to needles, catheters, or IV lines, preventing accidental detachment during medical procedures.
• SAHPRA: The South African Health Products Regulatory Authority, which regulates the safety, efficacy, and quality of health products in South Africa. Approval confirms the product meets national regulatory standards.
• DEHP-Free: Indicates the absence of Di(2-ethylhexyl) phthalate, a chemical plasticizer associated with health risks, particularly for vulnerable patients. DEHP-free devices are considered safer for clinical use.
• 80/20 Preference Point System: A government procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals. In this tender, the full 20 points are reserved for South African-owned enterprises to promote local business participation.
• SBD Forms: Standard Bid Document forms mandated by National Treasury. SBD 4 requires disclosure of any conflict of interest or state employment connections, while SBD 6.1 is used to claim preference points for designated goals.