Tender Summary: T-Tube Kehr Tube Supply

Objectives

The primary objective is to procure compliant, high-quality T-tubes (Kehr tubes) for Addington Hospital to facilitate postoperative biliary drainage procedures. The procurement aims to secure a reliable supply of sterile medical devices while adhering to the KwaZulu-Natal Department of Health's preferential procurement framework, which prioritises South African-owned enterprises.

Scope

The scope encompasses the supply and delivery of ten (10) units of T-tubes to Addington Hospital. Key components include:

• Supply of 2 units of 14G, 4 units of 16FG, and 4 units of 18FG T-tubes.
• Delivery to the hospital's designated receiving point within the stipulated timeframe.
• Full compliance with administrative, regulatory, and contractual obligations outlined in the quotation package.
• Submission of physical samples for technical evaluation prior to contract award.

Technical Requirements

Bidders must satisfy the following technical, regulatory, and documentation specifications:

• Material & Construction: Medical-grade PVC silicone tubing featuring a low-friction, smooth surface. Must include a radiopaque line along the entire length for X-ray visualisation.
• Configuration & Sizing: Standard T-shape design available in 14G, 16FG, and 18FG sizes.
• Sterility & Shelf Life: Products must be sterile, single-use, and unexpired. All supplied items must retain a minimum of six months' shelf life from the date of delivery.
• Regulatory Authorisation: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Documentation: Mandatory submission of an updated CIPC registration document, Central Supplier Database (CSD) compliance report, valid BBBEE certificate or sworn affidavit, and proof of tax clearance.
• Sample Submission: A physical sample must be provided for end-user verification. Failure to submit or obtain approval for the sample results in immediate disqualification.
• Pricing & Validity: Firm, all-inclusive pricing covering VAT (if applicable) and delivery costs. Quotations must remain valid for ninety (90) days.

Skills Requirements

While no formal academic qualifications are mandated, the tender requires proven operational capability and administrative proficiency:

• Demonstrated Delivery Experience: Bidders must provide verifiable proof of prior successful deliveries to public or private health facilities, supported by at least one signed purchase order and delivery note.
• Regulatory & Administrative Competence: Ability to accurately complete complex public sector returnable documents, including SBD forms, preference point claims, conflict-of-interest disclosures, and compliance declarations.
• Performance Reliability: Suppliers must maintain clean delivery records. Any history of unjustified non-delivery or default will result in disqualification during the capacity-to-deliver evaluation stage.

Notes on Unusual or Complicated Terms

• Kehr Tube / T-Tube: A specialised surgical drainage catheter shaped like a “T” or “Y”, inserted into the common bile duct following biliary surgery. It enables external drainage, prevents ductal stricture, and allows postoperative cholangiography to detect residual stones.
• SAHPRA Licensing: Mandatory regulatory approval required in South Africa for any entity manufacturing, wholesaling, or distributing medical devices. Ensures products meet national safety, efficacy, and quality standards.
• 80/20 Preference Point System: A procurement evaluation model where eighty (80) points are allocated based on price competitiveness and twenty (20) points are awarded for specific socio-economic goals, primarily promoting South African-owned enterprises.
• CSD & BBBEE Compliance: The Central Supplier Database is the official national registry for all government suppliers. BBBEE (Broad-Based Black Economic Empowerment) status determines eligibility for preferential procurement points and must be verified via official certificates or sworn affidavits.