Objectives

The primary objective is to procure and deliver one automatic tablet counting machine to the Ndwedwe Community Health Centre to support pharmaceutical dispensing operations. The procurement aims to ensure efficient, accurate medication counting while adhering to provincial health supply chain regulations and preferential procurement policies.

Scope

The contract covers the supply, delivery, and handover of a single tablet counting machine at the specified facility. The scope includes provision of operational manuals, basic staff training, warranty coverage, and spare parts information. All delivery, insurance, and incidental costs must be included in the quoted price. The quotation validity period is ninety days, and the contract will be evaluated using an eighty-point price and twenty-point preference points system.

Technical Requirements

• Counting Speed: Automatic operation capable of processing up to 500 pieces per minute across single, multiple, and inventory modes.
• Display & Interface: Large, easy-to-read LED digital counting counter.
• Accuracy: Minimum 99% counting precision.
• Sensor Technology: Utilises silicon photo transistors and infrared beams for reliable detection.
• Construction: CE-approved materials combined with modern electronic components.
• Dimensions & Weight: Approximately 5.5 inches high, 10.5 inches wide, 12.5 inches deep, weighing no more than 7 pounds.
• Power Compatibility: Operational on both 110-volt and 220-volt electrical systems.
• Quality Standards: Must comply with South African National Standards (SANS) or South African Bureau of Standards (SABS).
• Warranty: Minimum twelve-month coverage for parts and labour upon delivery and acceptance.
• Sample Verification: Top-scoring bidders may be required to submit physical samples for specification validation.

Skills Requirements

No specialised technical or professional skills are explicitly mandated for this quotation. As the procurement is strictly for the supply of goods, bidders must demonstrate standard commercial capability, logistical competence, and proven track records. Submission of valid proof of previous deliveries (such as order confirmations and delivery notes) to public or private healthcare facilities is required to verify capacity to execute the contract.

Notable Terms & Conditions

• Preferential Procurement (80/20 System): Twenty points are allocated exclusively to companies where black women hold at least fifty-one percent ownership. Bidders must submit certified proof of ownership and business registration to claim these points.
• Regulatory Licensing: Bidders must provide a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices. This ensures compliance with national health product safety standards.
• Performance Security: Successful bidders may be required to furnish performance security within thirty days of contract award, typically in the form of a bank guarantee or certified cheque.
• Delay Penalties: Late delivery incurs financial penalties calculated at the current prime interest rate per day until actual delivery. Repeated or prolonged delays may trigger contract termination.
• Sample Evaluation Process: At least three highest-scoring bidders will be invited to submit samples. The institution retains the right to reject non-compliant samples, which may result in disqualification or a full re-tender process.
• Standard Contractual Clauses: The contract is governed by standard General and Special Conditions of Contract, including provisions for termination for default, anti-collusion compliance, tax clearance validation, and dispute resolution through mediation or South African courts.