Objectives

The primary objective of this tender is to procure 950 units of the TB Identification Register (Version 2023) GW 2013-A4 size, used for recording patient data related to tuberculosis (TB). The procurement aims to ensure the availability of standardized, certified, and quality-assured registers to support TB data management at Port Shepstone Hospital.

Scope

The scope includes the supply and delivery of the TB Identification Registers as specified, including compliance with detailed product specifications, quality standards, and certification requirements. The procurement covers the entire process from order placement, supply, and delivery to the designated hospital department, with specific emphasis on meeting technical and quality standards outlined in the specifications form.

Technical Requirements

• Product must be the TB Identification Register (Version 2025) GW 20/13, complying with detailed specifications including size, cover material, inside pages, and container details.
• Cover: 200G without P/B/S F/C fold, A3 to A4 Landscape.
• Inside Pages: F/C -80g Bond, saddle stitch, trimmed to A4.
• Container must include Lot No./Ref No./Batch No., manufacturing and expiry dates, and manufacturer contact details.
• Bidder must specify shelf life; failure to do so disqualifies the quotation.
• Product must meet SABS/SANS certification or equivalent quality standards.
• Supply must be delivered to Port Shepstone Hospital, SCM Department, No. 7 Bazley Street, within specified office hours.
• Samples may be requested for quality verification, with a 3-day response time.

Skills Requirements

• Bidder must demonstrate technical capability to supply certified medical record products compliant with national standards.
• Ability to provide certification documentation (SABS/SANS or equivalent).
• Capacity to deliver within the specified timeframe and adhere to quality and safety standards.
• Provision of technical support and documentation, including product datasheets and certification proof.
• Compliance with procurement policies, including submission of accurate and complete documentation, and adherence to specifications.