Objectives

The primary objective of this tender is to procure TB Treatment Records Folders to capture and manage TB data for patients diagnosed with TB at Port Shepstone Hospital. The initiative aims to improve record-keeping, data collection, and reporting related to TB treatment within the hospital.

Scope

The scope includes the supply and delivery of 1,100 units of TB Treatment Records Folders, meeting specified size, material, and quality standards. The items are intended for use at Port Shepstone Hospital's Supply Chain Management Department, with delivery during office hours to the specified address. The procurement covers the full process from quotation submission, evaluation, to final delivery, adhering to the specifications and standards outlined in the tender documents.

Technical Requirements

• The folders must be designed to capture TB data, including patient details, batch numbers, manufacturing and expiry dates, and contact information of the manufacturer.
• Cover material: 160g Ehara P/B/S, full cover with one centre score.
• Size: A3 Fold A4, with inside pages of 80g Bond P/B/S in Blue/White.
• The container must include Lot No./Ref No./Batch No., manufacturing and expiry dates, and manufacturer contact details.
• Shelf life of the items must be specified by bidders.
• Items must comply with SABS/SANS standards or relevant certification documentation.
• Delivery to Port Shepstone Hospital, No. 7 Bazley Street, during office hours (07:30 - 15:00).

Skills Requirements

• Understanding of procurement procedures and compliance with government tender processes.
• Ability to meet technical specifications and quality standards for medical record folders.
• Capacity to deliver within the specified timeframe and quantity.
• Proficiency in completing and submitting all required documentation, including disclosure forms, preference points claim, and compliance certificates.
• Knowledge of relevant standards (SABS/SANS) and certification requirements for medical supplies.
• Effective communication skills for inquiries and clarifications during the tender process.