Objectives

The primary objective is to procure essential office and consumable supplies for the Nelson Mandela Bay Municipality’s Budget & Treasury Directorate. The tender aims to secure reliable vendors capable of delivering specified goods at competitive rates while adhering to municipal procurement policies, including preferential scoring mechanisms, mandatory supplier registration, and standardized quality verification.

Scope

The scope covers the supply and delivery of six categories of standard goods:

• Rooibos tea bags (packets of 80) – 60 units
• Foolscap masonite clipboards with attached bulldog clips – 200 units
• Correction fluid (Pentel or brand equivalent) – 50 units
• AA batteries (Penlite or brand equivalent) – 800 units
• AAA batteries (Duracell Plus or equivalent, 160 units per box) – 800 units
• 1-litre long-life milk (6-packs) – 80 units

All items require direct supply and delivery to the municipality’s designated operational location.

Technical Requirements

• Bidders must explicitly state the brand names of all quoted items; failure to do so results in automatic non-responsiveness.
• Samples may be requested and must be provided within 72 hours of notification.
• Tender pricing must remain valid for a minimum of thirty days from the closing date.
• All submissions must be completed digitally via the municipality’s online procurement portal; faxed or physical copies are strictly prohibited.
• Vendors must be successfully registered on the Nelson Mandela Bay Supplier Database prior to contract acceptance.
• Compliance with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022 is mandatory.

Skills Requirements

No specialized technical or professional qualifications are explicitly required. Suppliers must demonstrate standard logistical and administrative capabilities, including inventory management, timely delivery, accurate documentation, and familiarity with public sector procurement compliance procedures.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring framework where up to 80 points are allocated based on price competitiveness, and up to 20 points are awarded for designated socio-economic development goals, such as ownership by historically disadvantaged groups.
• Preferential Procurement Regulation of 2022: National legislation governing public procurement that mandates structured scoring criteria to promote fairness, transparency, and economic transformation alongside cost efficiency.
• Non-Responsive: A formal evaluation status indicating that a bid fails to meet mandatory minimum requirements, resulting in immediate disqualification without further review.
• Online-Only Submission: A strict procedural requirement mandating that all tender documentation be uploaded through the municipality’s digital procurement platform; alternative submission methods will be automatically rejected.