Objectives

The primary objective is to procure and deliver high-quality tea sets and stainless steel teaspoons to the municipality’s E.D.T.A department. The tender seeks to secure reliable supply at competitive pricing while ensuring full compliance with public procurement legislation, municipal supply chain policies, and national preferential procurement frameworks.

Scope

The contract encompasses the supply and delivery of a single lot comprising:

• Four (4) tea sets, each inclusive of a milk jug and sugar pot
• Ten (10) packs of stainless steel teaspoons, with six (6) pieces per pack

The successful service provider will be responsible for sourcing, quality assurance, packaging, and final delivery to the designated municipal department. All quoted prices must remain valid for a minimum period of thirty (30) days from the tender submission date.

Technical Requirements

• All items must meet established quality standards; the municipality reserves the right to request physical samples or detailed product brochures during evaluation.
• Quotations must explicitly state the brand name of each quoted item.
• Tender responses must be completed and submitted exclusively via the municipality’s online procurement portal. Fax submissions will not be accepted.
• Bidders must be successfully registered on the Nelson Mandela Bay Municipality Supplier Database prior to contract award.
• All submissions are subject to the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022.

Skills Requirements

While no specialised technical certifications are mandated, bidders must demonstrate competency in municipal procurement compliance, including accurate online form completion, adherence to pricing validity periods, and precise documentation of brand specifications. Expected capabilities include experience in small-scale hospitality/retail supply chains, inventory verification, last-mile delivery to government facilities, and familiarity with public sector vendor onboarding and contracting processes.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring model where 80% of evaluation points are allocated to price competitiveness and 20% to socio-economic development goals, such as enterprise empowerment, local economic participation, and ownership by historically disadvantaged groups.
• E.D.T.A Department: An internal municipal division (typically referring to Executive Director: Treasury Administration) acting as the end-user and requisitioning authority for the supplied goods.
• Supplier Database Registration: A mandatory vendor qualification process that verifies business legitimacy, tax clearance, banking details, and compliance status before a company can be awarded municipal contracts or processed for invoice payments.