Objectives

The primary objective of this tender is to procure and deliver specialized radiopharmaceutical preparation kits to Addington Hospital for clinical diagnostic imaging procedures. The procurement aims to secure a reliable, compliant supply of high-quality medical products while adhering to public sector procurement legislation, ensuring product validity, supporting local economic transformation, and maintaining strict quality assurance and warranty standards.

Scope

The scope encompasses the supply, delivery, and warranty of four specific types of Technetium Generator Prep Kits to Addington Hospital in KwaZulu-Natal. The required quantities are 27 boxes of Medi-Radiopharma MAAA, 25 boxes of Skeleton MDP, 6 boxes of Remoscan MAG3, and 5 boxes of Medi-MIBI. The contract includes door-to-door delivery to the hospital's designated location, provision of a manufacturer's warranty, and full compliance with the KwaZulu-Natal Department of Health's supply chain management policies. Quotations remain valid for 90 days, and all pricing must be firm and inclusive of delivery costs.

Technical Requirements

• All supplied kits must be new, unused, and free from defects in design, materials, or workmanship.
• Products must comply with applicable SANS/SABS or recognized international pharmaceutical standards.
• Expired products will be rejected; all items must have a minimum shelf life of six months upon delivery.
• Bidders must submit a licensed distributor letter, a valid Central Supplier Database (CSD) report, and a current BBBEE certificate or sworn affidavit.
• Pricing must be firm, inclusive of VAT (where applicable), and cover all transportation, handling, and delivery expenses to the specified site.
• A warranty period of twelve months post-delivery or eighteen months post-shipment (whichever concludes first) applies, covering replacement or repair of defective goods at no cost to the purchaser.
• Performance security may be required within thirty days of contract award.
• Late submissions, incomplete documentation, or failure to meet specification criteria will result in immediate disqualification.

Skills & Experience Requirements

• Proven track record in distributing medical or radiopharmaceutical products within South Africa.
• Valid licensing or authorization from relevant health or pharmaceutical regulatory bodies to handle, store, and distribute controlled medical supplies.
• Strong logistics and supply chain management capabilities to ensure timely, secure, and condition-controlled delivery of sensitive medical kits.
• Familiarity with South African public sector procurement processes, including CSD registration, tax compliance verification, and BBBEE documentation.
• Ability to manage warranty claims, product recalls, and emergency restocking within contracted timeframes without service disruption.

Explanation of Unusual or Complicated Terms

Technetium Generator Prep Kits: These are sterile, single-use radiopharmaceutical kits used in nuclear medicine to prepare diagnostic imaging agents. They contain lyophilized compounds that bind with technetium-99m eluted from a generator, enabling procedures such as bone scans, cardiac perfusion imaging, and renal function tests. Due to their radioactive nature, short biological half-life, and sensitivity to environmental conditions, they require strict storage protocols, regulatory compliance, and rapid delivery to clinical sites.

CSD Report: The Central Supplier Database is a National Treasury-maintained registry of all entities conducting business with the South African government. A valid CSD report confirms supplier registration, banking details, and tax compliance status, serving as a mandatory gateway for public procurement.

BBBEE Certificate/Affidavit: Documentation verifying compliance with Broad-Based Black Economic Empowerment legislation. It is used to calculate preferential procurement points under the 80/20 scoring system, where 20 points are allocated specifically for promoting South African-owned enterprises.

80/20 Preference Point System: A standardized procurement evaluation framework where bids are scored out of 100 points: 80 points are awarded for competitive pricing, and 20 points are allocated for socio-economic development goals. This system balances fiscal efficiency with national transformation targets.