Tender Summary: Panel of Healthcare Practitioners

Objectives

The primary objective is to appoint a qualified service provider to establish a panel of healthcare practitioners for a fixed term of 36 months. The municipality seeks to streamline employee health management by outsourcing medical examinations, clinical assessments, and the timely provision of comprehensive medical reports.

Scope of Work

The successful bidder must supply two practitioners per specialist category, covering:

• General Practitioner
• Psychologist
• Radiographer
• Social Worker
• Psychiatrist
• Emergency Medical Rescue Services

Services encompass occupational health screenings, diagnostic assessments, treatment planning, therapeutic referrals, and compliance reporting. Key deliverables include processing medical boardings for pension fund purposes, conducting pre-employment and ongoing health evaluations aligned with statutory regulations, and providing strategic advisory support on occupational health program management.

Technical Requirements

Bids are evaluated in two stages. Stage One is a functionality assessment requiring a minimum score of 70 out of 100 points to qualify for pricing. Mandatory submission requirements include:

• Proof of business address (residential lease, rental agreement, or sworn affidavit accompanied by proof of residence)
• Completed official municipal bidding forms and supply chain management declarations
• Valid tax compliance documentation
• Certificates of independent bid determination and declaration of interest

Late, telegraphic, faxed, emailed, or posted submissions will be strictly rejected. The tender remains valid for 90 days following the closing date.

Skills Requirements

Key medical personnel must possess relevant academic qualifications and specialist certifications. Providers must demonstrate proven experience within occupational health environments. Essential competencies include:

• Proficiency in clinical screening, accurate diagnosis, and evidence-based treatment using occupational medicine principles
• Ability to coordinate appropriate referrals for further specialized care
• Strong communication and advisory skills to guide employers, employees, and multidisciplinary health teams
• Capability to design, implement, and manage structured occupational health services
• Trained emergency medical rescue response capabilities

Key Terms & Evaluation Framework

Medical Boarding for Pension Fund: Formal medical evaluations required to determine an employee's fitness for duty, disability status, or early retirement eligibility, directly impacting pension benefit calculations.

Occupational Health and Safety Act Regulations: Statutory health and safety compliance mandates requiring specific worker screenings, risk assessments, and documentation to ensure workplace safety, particularly in construction and high-risk operational settings.

80/20 Preference Point System: A procurement scoring methodology where 80 points are allocated based on competitive pricing, and 20 points are awarded for municipal-specific economic goals. Points for specific goals are granted based on geographic location (iLembe District or KwaZulu-Natal Province), contingent upon submission of verified municipal accounts and residency documentation. Failure to provide proof results in zero points for this category but does not disqualify the bid.