Tender Summary: SCM 22 OF 26-27

Objectives

The primary objective is to establish a framework agreement for the consistent supply, professional installation, and long-term maintenance of water and sanitation pump stations across the Msunduzi Municipality. The agreement aims to secure qualified service providers capable of ensuring uninterrupted municipal water and wastewater infrastructure operations.

Scope of Work

The contract encompasses the procurement, fitting, commissioning, and ongoing maintenance of pump systems serving municipal water and sanitation networks. To facilitate specialised bidding, the tender is structured into two independent sections:

• Section 1: Water Pumps
• Section 2: Sewer Pumps

Each section will be evaluated separately. Bidders may submit proposals for one or both categories. The municipality retains the discretion to award contracts for all, part, or none of the received tenders.

Technical Requirements

Service providers must satisfy mandatory regulatory and functional thresholds to qualify for consideration:

• CIDB Registration: Contractors must hold a valid Construction Industry Development Board (CIDB) registration with a minimum grading of 3ME.
• Two-Stage Evaluation:
  • Stage One (Functionality): Assesses technical capability using a maximum of 30 points per section. A minimum score of 24 points (80%) is required to progress.
  • Stage Two (Price & Preferences): Applies an 80/20-point system compliant with the Preferential Procurement Policy Framework Act (Act No. 5 of 2000) and the 2022 Regulations.
• Documentation Standards: All technical claims, personnel qualifications, and company experience must be supported by verifiable evidence as outlined in the tender schedule. Failure to provide required documentation results in disqualification.

Skills and Personnel Requirements

Bidders must demonstrate adequate technical capacity through a combination of qualified staff and proven corporate track records. The 30-point technical functionality assessment per section is allocated as follows:

• Engineering Qualifications: Valid credentials for a Mechanical Engineer, Technologist, or Technician specialising in water pump stations (Maximum 5 points).
• Engineering Experience: Documented professional experience of the proposed engineer in relevant pump station projects (Maximum 5 points).
• Mechanical Artisan: Certified artisan with practical experience in servicing water/sewer pumps and associated motors (Maximum 5 points).
• Electrician Artisan: Registered electrician with demonstrated experience in water/sewer pump motor systems (Maximum 5 points).
• Company Experience: Verifiable historical performance in executing water or sewer pump station contracts (Maximum 10 points).

Key Terms and Clarifications

• CIDB 3ME Grading: A mid-tier contractor classification issued by South Africa’s Construction Industry Development Board. The "3ME" designation specifically authorises firms to undertake medium-complexity mechanical engineering projects within prescribed financial thresholds.
• 80/20 Preference System: A standard South African public procurement model where 80% of evaluation points are awarded based on competitive pricing, while 20% are reserved for socio-economic transformation goals. In this tender, the preference points target Broad-Based Black Economic Empowerment (B-BBEE) status levels and enterprises owned by women.
• Framework Agreement: A standing procurement arrangement that allows the municipality to issue individual work orders or call-offs for supplies, installations, and maintenance over a set period without conducting new tenders for each requirement.

The municipality encourages participation from businesses operating within the Pietermaritzburg and Midlands regions to support local economic development and municipal transformation targets.