Objectives

The primary objective of this tender is to procure a single batch of specialized medical consumables to support safe surgical interventions at Northdale Hospital. The procurement aims to eliminate intraoperative burn risks during cutting biopsies by supplying certified, system-compatible diathermy pads. The process also seeks to promote equitable economic participation through the provincial preferential procurement framework while ensuring strict adherence to public sector supply chain governance.

Scope

The contract encompasses the one-off supply and delivery of three hundred (300) units of Titanium-coated Thermoguard Diathermy Pads. The procurement operates under a ninety-day quotation validity period and requires direct delivery to Northdale Hospital. Successful bidders must guarantee that all supplied items are brand new, unused, and retain a minimum shelf life of six months from the date of handover. The scope extends to full compliance with provincial health department contractual obligations, including warranty servicing, inspection rights, and potential performance security arrangements.

Technical Requirements

• System Compatibility: Pads must integrate seamlessly with the Finesse 11+ electrosurgical generator system.
• Specifications: Model FIN2-220, reference serial 2180186-003, featuring a white adhesive pad surface, integrated blue tubing, and a two-pronged flat plug configured for the designated mechanism.
• Quality & Standards: Items must conform to relevant SANS/SABS specifications, with bidders required to confirm compliance on the official price page.
• Condition & Shelf Life: Strictly new and unused; expired or second-hand products are automatically disqualified.
• Warranty: Twelve months post-delivery or eighteen months post-shipment, whichever expires first, covering defects in design, materials, or workmanship.
• Delivery & Pricing: Firm, all-inclusive pricing covering VAT (if applicable) and transport to the hospital site. Delivery timelines must be clearly stated.
• Verification: Samples may be requested post-evaluation for technical scrutiny; testing costs remain the bidder's responsibility.

Skills and Qualification Requirements

• Regulatory Licensing: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices is mandatory.
• Supplier Registration: Active verification on the Central Suppliers Database (CSD) with confirmed tax clearance status.
• Economic Transformation Documentation: Submission of a valid BBBEE certificate or sworn affidavit to claim preference points under the specific goals category.
• Logistics & Compliance Capacity: Demonstrated ability to manage medical consumable inventory, track expiry dates, and execute timely deliveries within provincial health facilities.
• Administrative Proficiency: Competence in completing mandatory returnable forms (SBD 4, SBD 6.1, GCC/SCC) without alteration, alongside understanding of public procurement legislation and anti-collusion directives.

Notable Terms and Conditions

This tender utilises an 80/20 preference point system, awarding eighty points for competitive pricing and twenty points for socio-economic transformation goals, primarily favouring South African-owned enterprises. Bidders must submit original, unredrafted official quotation forms; retyped or digitally altered documents are invalid. The procurement strictly prohibits cover-quoting (multiple bids submitted under different entities for the same item), with immediate disqualification and potential ten-year trading restrictions as penalties. The Finesse 11+ compatibility requirement ensures precise electrical impedance and mechanical fitting, preventing device malfunction or tissue damage during electrosurgery. All contractual terms follow the General Conditions of Contract (GCC), which outline dispute resolution, force majeure, limitation of liability, and termination clauses aligned with South African public finance regulations.