Objectives

The primary objective is to procure and deliver toner cartridges efficiently while ensuring compliance with municipal procurement policies, maintaining cost-effectiveness, and adhering to national preferential procurement frameworks. The municipality aims to establish a reliable supply arrangement that supports operational continuity and aligns with broader socio-economic procurement goals.

Scope

The tender encompasses the supply and delivery of toner cartridges as a single consolidated lot. Pricing will be structured according to a specific pricing schedule available at the Supply Chain Management office in Harrower Road, Port Elizabeth. Bidders must complete this schedule and upload it to the designated digital portal prior to the closing deadline. Delivery logistics and standard commercial terms apply throughout the contract period.

Technical Requirements

• All tender responses must be submitted exclusively through the designated online portal; fax submissions are strictly prohibited.
• Tender prices must remain valid for a minimum period of thirty days from the submission date.
• Bidders must successfully register on the municipal supplier database prior to contract award.
• Full compliance with the General Conditions of Tender and Conditions of Purchase is mandatory.
• Failure to upload the fully completed pricing schedule to the portal before the deadline will result in automatic disqualification.
• Bidders must review and adhere to the General Conditions, Definitions, and Directives applicable to specific goals as prescribed in the Preferential Procurement Regulations of 2022.

Skills Requirements

No specialized technical certifications, engineering qualifications, or professional licenses are explicitly mandated. Bidders are expected to possess standard commercial capabilities, including proficiency in navigating electronic procurement platforms, understanding municipal compliance frameworks, and managing routine supply chain logistics for product sourcing, storage, and delivery.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring model governed by the Preferential Procurement Policy Framework Act and Regulations of 2022. It allocates 80% of evaluation points to price competitiveness and 20% to historical performance or socio-economic development objectives (such as transformation targets).
• Informal Tender Portal: The municipality’s official digital platform used for receiving, processing, and evaluating informal tender submissions. All documentation must be uploaded here rather than submitted physically or via fax.
• Nelson Mandela Bay Supplier Database: A centralized vendor registration system that serves as a mandatory prerequisite for qualification. Contracts cannot be awarded until the successful bidder is verified and active in this database.
• Pricing Schedule Upload Requirement: A strict administrative condition requiring bidders to complete a specific pricing document and upload it to the portal. Omission of this step renders the submission non-responsive, regardless of other qualifications or competitive pricing.