Objectives

The primary objective is to procure a qualified contractor to execute comprehensive building renovation and maintenance works for Ward 53. The contract aims to restore structural integrity, upgrade interior and exterior finishes, and ensure all installations meet municipal quality, safety, and compliance standards within an agreed timeframe and budget.

Scope of Work

The project encompasses multiple construction and finishing trades, including:

• Roof Coverings: Dismantling collapsed roofing components, clearing debris, repairing brickwork, applying plaster, installing galvanized IBR roof sheets on pine purlins and trusses, and laying aluminium insulation sheeting.
• Rainwater Goods: Supplying and installing seamless gutters, downpipes, brackets, stop ends, and PVC fascia boards.
• Suspended Ceiling: Installing a galvanised steel grid framework with 12.5mm gypsum board panels and perimeter trims.
• Flooring: Removing water-damaged laminate, preparing subfloors, and installing protective underlay and click-lock laminated flooring.
• Blinds & Ironmongery: Supplying and fitting aluminium Venetian blinds to specified window dimensions, and installing chrome-plated locksets on office doors.
• Paintwork: Preparing and painting internal and external walls, skirting, and doors using specified primers, enamels, and varnishes.
• Carpentry: Replacing boardroom and bathroom doors, and installing timber dado rails.
• Site Management: Daily rubble removal, material security, maintaining a Health & Safety file, and leaving the site clean upon completion.

Technical Requirements

Bidders must comply with the following technical and procedural conditions:

• Hold active CIDB registration at Grade 1(GB) or higher, with proof submitted as a returnable schedule.
• Complete all pricing schedules accurately; unpriced contingency items will render the bid non-responsive.
• Adhere to the General Conditions of Contract (GP GCC 2010) and municipal procurement regulations.
• Submit a detailed project programme within three working days of appointment, outlining commencement and completion dates.
• Prices must be all-inclusive, valid for thirty days, and submitted exclusively via the online portal.
• Mandatory compulsory site meeting attendance; failure results in disqualification.
• Work hours restricted to weekdays 08:00–16:00 unless otherwise approved by the Project Manager.
• No part payments; contractors must self-fund until project handover.
• Provide EPWP documentation for projects valued at R30,000 or above.
• Samples or brochures may be requested post-closing and must be provided within 72 hours.

Skills Requirements

Service providers must demonstrate proven expertise in residential and commercial building renovations, specifically:

• Proficiency in roofing, masonry, plastering, and waterproofing systems.
• Competence in ceiling, flooring, and blind installation with precision measurement and fitting.
• Skilled painting and varnishing capabilities adhering to surface preparation standards.
• Carpentry experience for door replacement, ironmongery installation, and timber detailing.
• Project management skills to develop realistic programmes, manage site logistics, and enforce health and safety protocols.
• Ability to utilize local ward-based labour and compile required municipal compliance documentation.

Explanation of Unusual or Complicated Terms

• CIDB Grading: The Construction Industry Development Board grading system classifies contractors by financial capacity and project complexity. Grade 1(GB) indicates eligibility for smaller-scale building projects.
• GP GCC 2010: The General Conditions of Contract published by the South African government, providing standard legal and administrative rules governing public procurement contracts.
• EPWP: The Expanded Public Works Programme mandates that municipal contracts above a certain threshold create temporary employment opportunities for local communities, requiring specific certification upon invoicing.
• 80/20 System: A preferential procurement policy allocating 80% of evaluation points to price and 20% to historical performance or specific goals, as per the Preferential Procurement Regulations of 2022.
• Contingency Clause: A mandatory 10% allowance included in the pricing schedule for unforeseen events. This amount is deducted from the final payment if unused, ensuring transparent cost control.