Tender Summary: Supply of Torches

Objectives

The primary objective is to appoint a service provider to supply and deliver high-quality torches to the Nelson Mandela Bay Municipality. The tender seeks to achieve value for money while ensuring strict adherence to municipal supply chain management policies, general conditions of tender, and the Preferential Procurement Regulation of 2022.

Scope

The scope involves the supply and delivery of the following item:

• Item: Torches ("National" mighty light 4-cell).
• Quantity: 20 units.
• Submission Method: Responses must be completed and submitted online. Fax submissions are strictly prohibited.
• Price Validity: All tender prices must remain valid for a minimum period of thirty (30) days from the date of tender.

Technical Requirements

• Product Specifications: Quoted items must be "National" mighty light 4-cell torches. The brand names of all quoted items must be explicitly stated in the tender response.
• Samples: Samples may be requested by the municipality. If requested, the tenderer must provide samples within seventy-two (72) hours of the request.
• Responsiveness: Failure to state brand names or meet minimum requirements will result in the tender being deemed non-responsive and rejected.
• Registration: Award of the tender is subject to the successful registration of the service provider on the Nelson Mandela Bay Supplier Database.
• Compliance: Tenderers must comply with the General Conditions of Tender and Conditions of Purchase applicable to the municipality.

Skills and Operational Requirements

Tenderers must demonstrate the following operational capabilities:

• Supply Chain Management: Ability to source, procure, and deliver the specified quantity of torches reliably and within agreed timelines.
• Digital Proficiency: Competence in navigating the online tender system to complete and submit responses accurately.
• Rapid Logistics: Capacity to fulfill sample requests promptly, ensuring dispatch within a strict 72-hour window upon notification.
• Administrative Compliance: Ability to complete all necessary documentation and registration processes on the municipal supplier database prior to contract execution.

Explanation of Key Terms

80/20 System

This refers to the evaluation scoring mechanism mandated by the Preferential Procurement Regulation of 2022. Eighty percent (80%) of the evaluation points are awarded based on price competitiveness, while twenty percent (20%) are awarded based on designated social goals, such as Broad-Based Black Economic Empowerment (B-BBEE) status. This system balances cost efficiency with socio-economic development objectives.

Non-Responsive

A tender is classified as non-responsive if it fails to meet mandatory requirements outlined in the tender documents, such as omitting required brand names or deviating from submission protocols. Non-responsive tenders are disqualified immediately without further evaluation.