Objectives

The primary objective is to execute comprehensive building renovation and maintenance works at a municipal facility in Ward 53. The project aims to restore structural integrity, upgrade interior finishes, replace damaged building elements, and ensure full compliance with municipal construction standards, health and safety regulations, and preferential procurement policies. Successful delivery will provide a safe, functional, and aesthetically updated environment while supporting local economic development through job creation and skills transfer.

Scope of Work

The contractor will supply and install a wide range of building components across eight key areas:

• Roof Coverings & Accessories: Dismantle collapsed roof structures, repair damaged brickwork, plaster and paint repaired surfaces, and install galvanised IBR (Inverted Box Rib) metal roofing sheets on pine purlins and premanufactured trusses, complete with flashings and Sisalation (aluminium foil-backed insulation).
• Rainwater Goods: Install seamless 125mm gutters, 100mm downpipes, brackets, and 225mm Nutec/PVC (moisture-resistant polymer trim) fascia boards.
• Suspended Ceiling: Fit a 12.5mm gypsum board ceiling system onto a galvanised steel grid framework with all hangers and trims.
• Laminated Flooring: Remove water-damaged flooring, prepare subfloors, install sound-reducing underlay, and fit 8mm click-lock (interlocking plank system requiring no adhesive) laminated oak flooring.
• Blinds: Supply and install 50mm aluminium Venetian blinds to six specified window configurations across multiple rooms.
• Ironmongery: Install chrome-plated 3-lever locksets on two office doors and hand over duplicate keys.
• Paintwork: Prepare, prime, and paint internal walls, external walls, skirting, and doors/frames using specified weather-resistant and enamel coatings.
• Carpentry: Replace boardroom and bathroom doors with semi-solid units and install timber dado rails with varnish.

All works require daily rubble removal, strict adherence to approved schedules, and final site handover in a clean condition.

Technical Requirements

Bidders must satisfy mandatory administrative, financial, and operational criteria:

• Registration & Certification: Valid CIDB (Construction Industry Development Board) contractor registration at Grade 1GB or higher, plus trade test certificates for both carpentry and painting.
• Pricing & Contingency: Complete the returnable pricing schedule online. A compulsory 10% contingency line item must be included. This reserve covers unforeseen site conditions and is deducted from the contract value if unused; prior written authorisation from the Project Manager is required before any contingency work begins.
• Health & Safety: Submit a comprehensive Health and Safety file before mobilisation.
• Financial Terms: All rates must be fully inclusive of materials, labour, equipment, site security, and VAT. No partial payments will be issued; contractors must maintain adequate cash flow throughout the project.
• Working Hours & Scheduling: Standard hours are weekdays 08:00–16:00. After-hours or weekend work requires Project Manager approval and incurs no additional municipal cost. A detailed work programme with clear commencement and completion dates must be submitted within three days of appointment.
• Contractual Framework: Works are governed by the GP GCC 2010 (General Conditions of Contract used by South African municipalities) and CIDB standard conditions.
• Preferential Procurement: For contracts valued at R30,000 or above, the contractor must implement the EPWP (Expanded Public Works Programme), a government mandate requiring the employment of local ward-based unemployed labour and the submission of certified EPWP documentation with each invoice to trigger payment.
• Compliance: Prices remain valid for thirty days. Failure to attend the compulsory site meeting or submit minimum requirements will result in immediate disqualification.

Skills Requirements

The successful service provider must demonstrate specialised trade competencies and project management capabilities:

• Holding recognised trade test qualifications for carpentry and painting disciplines.
• Proficiency in structural demolition, masonry repair, roofing installation, ceiling and flooring systems, and precision painting/varnishing to manufacturer and municipal standards.
• Ability to accurately measure, fabricate, and fit custom blinds, locksets, and timber fixtures.
• Strong site management skills to enforce daily debris removal, maintain material security, track staff attendance registers, and adhere to strict scheduling milestones.
• Familiarity with municipal procurement processes, EPWP reporting protocols, and health and safety documentation requirements.
• Capacity to coordinate seamlessly with municipal project managers for design approvals, re-measurements, progressive inspections, and contingency authorisations.