Tender Summary: Repair of C Reclaimer Slew Gearbox

Objectives

The primary objective is to strip, overhaul, and reinstall one (1) C Reclaimer slew gearbox (X1, sea side) at the Port Elizabeth Multi-Purpose Terminal. The project aims to restore critical bulk-cargo handling equipment to full operational reliability while strictly adhering to a compressed shutdown schedule and Transnet’s integrated management standards.

Scope of Work

The successful bidder will execute the complete removal, mechanical refurbishment, and reinstallation of the specified gearbox. Core deliverables include:

• Safe extraction and replacement of the existing slew gearbox.
• Overhaul of all bearings using original equipment manufacturer (OEM) specifications and approved drawings.
• Replacement of all oil seals and performance of comprehensive crack testing on output shafts.
• Repair of output sections per engineering schematics for a PARAMAX® 9000 Series Reducer (Type PVD9075R-LL-280, Serial No. H9081246).
• Submission of a detailed project plan confirming an eight-day execution timeline, with daily progress updates presented at morning shutdown meetings.
• Maintenance of a clean, organized worksite throughout the contract period.
• Provision of a twelve-month warranty from the date of commissioning.

Technical Requirements

Execution must commence within eight days of purchase order issuance. The contractor’s personnel must remain onsite until the final day of the scheduled plant shutdown. Mandatory technical and administrative deliverables include:

• A comprehensive Quality Control Plan (QCP) detailing all hold, inspection, witness, verification, and testing milestones.
• A fully compliant safety file encompassing risk assessments, method statements, PPE policies, equipment inspection registers, and incident management procedures.
• Environmental compliance documentation aligned with Transnet’s sustainability and waste management protocols.
• Electronic bid submission through Transnet’s centralized procurement portal, with all pricing entered digitally; paper submissions are invalid.
• Proof of tax compliance, valid B-BBEE status, and adherence to Transnet’s preferential procurement scoring matrix.
• Mandatory attendance at a compulsory pre-bid technical briefing; absence results in immediate disqualification.

Skills & Qualifications Requirements

Bidders must demonstrate proven expertise in heavy industrial mechanical repairs, specifically involving stacker/reclaimer gearboxes and high-torque drive systems. Required capabilities include:

• Certified personnel with competencies in elevated work, fall protection, confined space entry, and non-destructive testing.
• CVs for key appointments (project manager, health and safety representative, environmental officer, and lead technician).
• A documented training matrix covering management, supervision, and operational staff.
• Regulatory compliance evidence including COIDA, UIF, SARS, and relevant industry council registrations.
• Proficiency in interpreting complex engineering drawings, executing precision gearbox overhauls, and managing quality assurance checkpoints under time-constrained environments.

Notes on Unusual or Complicated Terms

• Shutdown (“Shut”): A planned, temporary suspension of terminal operations to enable intensive maintenance without disrupting cargo throughput or vessel scheduling.
• QCP (Quality Control Plan): A formal, phase-gated document outlining mandatory inspection, testing, witness, and verification stages throughout the repair lifecycle to ensure zero-defect delivery.
• TIMS (Transnet Integrated Management System): The organization’s standardized framework governing safety, quality, environmental, and operational compliance across all contracted projects.
• DPIP/FPPO Disclosure: A governance mandate requiring bidders to declare any commercial ties to domestic or foreign prominent public officials to mitigate conflict-of-interest risks.
• TDPS/e-Tender Portal: Transnet’s mandatory digital procurement platform for vendor registration, bid logging, and electronic document upload; all pricing and submissions must occur exclusively through this system.