Tender Summary

Objectives

To deliver structured training on basic road marking and line painting using roller and brush application methods. The programme aims to equip participants with foundational theoretical knowledge and hands-on competencies to execute road marking tasks safely, accurately, and in compliance with municipal operational standards.

Scope

The service encompasses end-to-end training delivery, including curriculum design, facilitation, provision of learning materials, and issuance of formal certification. The municipality will compensate the service provider based on actual attendee numbers rather than fixed enrolment quotas. Quotations must be priced per participant, include VAT, and remain valid for a minimum of 90 days beyond the closing date, with validity extending until 30 June 2027. Training commencement must occur within 14 days of receiving an official municipal order. The municipality retains the right to award zero units or adjust quantities as operational needs dictate.

Technical Requirements

• Curriculum Coverage: The training must systematically address introduction to road markings, surface preparation, equipment and measuring tool familiarisation, line painting techniques, stencil application, paint application (emphasising coating thickness and precision control), safety protocols, regulatory compliance, and supervised practical exercises.
• Provider Experience: Service providers must submit three written references demonstrating at least four years of relevant experience. Experience prior to 2015 will not be considered.
• Facilitator Qualifications: The lead instructor must possess three to four years of direct experience facilitating this specific training module, supported by a comprehensive CV.
• Certification Standards: Upon successful completion, providers must supply professionally printed and laminated certificates of competence for each trainee.
• Waste Management: Contractors must implement continuous on-site waste containment, store materials in approved containers or netting, prevent windblown litter, and submit certified proof of safe disposal at registered facilities before payment processing.
• Invoicing Compliance: All tax invoices must strictly adhere to Section 20(4) of the VAT Act to avoid payment delays or rejection.

Skills Requirements

• Facilitator Competencies: Demonstrated expertise in road marking methodologies, practical instructional delivery, safety compliance auditing, and trainee assessment over a minimum of three to four years.
• Trainee Outcomes: Participants will develop proficiency in surface assessment and preparation, accurate measurement and layout, proper handling of rollers and brushes, controlled paint application, stencil alignment, thickness verification, and adherence to occupational health and safety regulations.
• Administrative Capabilities: Providers must exhibit robust record-keeping, attendance tracking, certificate production, reference validation, and compliant financial reporting skills to align with municipal supply chain management protocols.

Key Procurement Terms

80/20 Preference Point System: A standard South African public procurement scoring framework allocating 80 points to price competitiveness and 20 points to designated socio-economic goals, specifically Broad-Based Black Economic Empowerment (B-BBEE) status and business locality.

Locality Preference: Scoring awarded based on the supplier’s physical operating address falling within the municipality, district, or provincial boundaries. Claiming these points requires verified proof via municipal utility accounts or notarised lease/affidavit documentation confirming active business operations at the stated address.

MBD Documentation: Mandatory Municipal Bidding Documents (MBD 4, 6.1, and 9) that must be fully completed and signed. These forms declare potential conflicts of interest, claim preference points, and certify independent bid determination. Incomplete or missing submissions result in immediate disqualification.

Payment & Validity Conditions: Financial evaluation uses estimated quantities, but contractual obligations and payments are strictly tied to actual attendance. Quotes must explicitly state VAT inclusion and remain binding until the specified expiry date. The municipality reserves full discretion to accept partial or complete bids without obligation to award to the lowest bidder.