Objectives

The primary objective of this tender is to procure professional training services that strengthen the financial, strategic, and operational competencies of municipal staff. The initiative aims to improve evidence-based decision-making, ensure compliance with national accounting standards, enhance multi-year fiscal planning, and optimize supply chain and asset management practices across the municipality.

Scope

The tender encompasses the delivery of six distinct training modules, each structured as a single unit of service:

• Applying Accounting Principles and Procedures in Report Preparation and Decision Making
• Managing Municipal Income and Expenditure within a Multi-Year Framework
• Contributing to Strategic Planning in a South African Municipality
• Managing a Municipality’s Assets and Liabilities
• Participating in the Design and Implementation of Supply Chain Management
• Applying Selected GRAP per Periodic Accounting Reporting Process

Detailed curriculum specifications for each module are maintained by the Supply Chain Management Acquisition Division and must be strictly followed by the service provider.

Technical Requirements

• Training delivery must align precisely with the municipality-prescribed specifications for each module.
• Bidders must be prepared to submit compulsory supporting documentation upon formal request within three working days (or an alternative timeframe agreed in writing) after being shortlisted.
• All tender submissions must be completed electronically through the designated online platform; fax submissions will be automatically rejected.
• Tender pricing must remain binding for a minimum period of thirty days from the closing date.
• Service providers must comply with the General Conditions of Tender and the Preferential Procurement Regulation of 2022.
• Mandatory registration on the municipality’s official supplier database is a prerequisite for contract award.

Skills Requirements

Service providers must demonstrate verified expertise in public sector financial management and adult training delivery. Required competencies include:

• Advanced proficiency in municipal accounting principles, procedural compliance, and financial reporting
• Strong capability in multi-year budgeting, revenue/expenditure forecasting, and fiscal discipline
• Proven experience facilitating strategic planning processes aligned with South African local government legislation
• Competence in municipal asset lifecycle management, liability tracking, and risk mitigation strategies
• Expertise in designing, implementing, and auditing supply chain management systems compliant with public procurement frameworks
• Specialized knowledge of GRAP standards and periodic financial reporting cycles for the public sector

Facilitators must hold relevant academic qualifications, professional certifications, and documented experience in delivering corporate or government training programs.

Notes on Specialized Terms

• 80/20 System: A preferential procurement scoring methodology where 80 points are allocated for price competitiveness and 20 points are reserved for specific socio-economic goals, such as black economic empowerment, local enterprise development, and disability inclusion.
• GRAP (Generally Recognised Accounting Practices): The accrual-based financial reporting standard mandated for all South African public sector entities, ensuring uniformity, transparency, and regulatory compliance in municipal financial statements.
• Post-Closing Documentation Request: Unlike conventional tenders, compulsory documents are not submitted upfront. Shortlisted bidders will be notified after the closing date and must provide requested materials within a strict three-working-day window or a mutually agreed alternative period.