Objectives

To clear, level, and prepare a stable, compliant site at East Boom Community Health Centre for the safe placement of a donated portable structure (park home/storage container for medicines), while maintaining uninterrupted healthcare operations and ensuring strict adherence to occupational health and safety standards.

Scope of Work

The contract encompasses complete site preparation within a one-week execution period following official handover. Key deliverables include:

• Systematic felling of two trees using approved tools, with the entire work zone cordoned off to protect staff and patients.
• Cutting tree stumps below ground level and uprooting/grinding major root systems to a minimum depth of 450mm to prevent future structural interference.
• Backfilling excavated areas with approved compactable material and levelling the ground for foundation layout.
• Complete removal and disposal of all cut wood, branches, logs, and organic waste.
• Sweeping and clearing adjacent tarred patient waiting areas of debris.
• Protection of existing infrastructure (security fencing and patient shelter roofs); the contractor assumes full financial responsibility for any damage caused.
• A twelve-month guarantee period applies to all completed works.

Technical Requirements

• Bidders must submit a valid CIDB minimum grade SH 1 certificate.
• A current, stamped Letter of Good Standing from the Department of Employment and Labour must be presented upon site handover.
• All work must comply with the Occupational Health and Safety Act, National Building Regulations, and relevant South African Bureau of Standards codes.
• Contractors must provide and enforce mandatory PPE: hard hats with goggles, leather gloves, boiler suits, and safety footwear.
• Pricing must be firm, VAT-inclusive where applicable, and submitted on official government quotation forms.
• Evaluation utilises an 80/20 preference point system, with 20 points allocated specifically for South African-owned enterprises.

Skills Requirements

While not explicitly itemised, the specification and grading requirements indicate the need for certified arboricultural and civil preparation expertise. Contractors must demonstrate:

• Proficiency in safe tree felling, stump grinding, soil compaction, and debris management.
• Practical experience working within active healthcare facilities, ensuring minimal disruption to clinical services.
• Competency in implementing site cordoning, risk mitigation, and emergency safety protocols.
• Supervisory capability to oversee compliance with OHS regulations, quality control, and documentation reporting.

Unusual or Complicated Terms

• CIDB Grade SH 1: A South African Construction Industry Development Board classification for small-scale, low-complexity projects. It verifies that the contractor meets baseline competency standards for simple civil, landscaping, and preparatory works.
• 80/20 Preference Point System: A standard public procurement evaluation model where 80% of scoring is based on competitive pricing and 20% on designated socio-economic goals. In this tender, the full 20 points are reserved for enterprises owned by historically disadvantaged South Africans.
• Letter of Good Standing: An official compliance document issued by the Department of Employment and Labour confirming that the contractor has met all statutory labour obligations. It serves as proof of operational legitimacy and ensures the contractor carries adequate liability coverage for workplace incidents.