Objectives

The primary objective is to procure high-quality adult trial frames for clinical optometry use at McCord Provincial Eye Hospital. The tender seeks to secure compliant, safe, and durable ophthalmic equipment through a transparent, competitive procurement process aligned with provincial health supply chain regulations.

Scope

The scope covers the one-off supply of five (5) adult trial frames. Delivery must be made to McCord Provincial Eye Hospital in Durban. The contract is strictly limited to the provision of goods, with no installation, maintenance, or ancillary services included. All quoted prices must be firm, inclusive of VAT where applicable, and fully cover transportation and delivery costs to the designated facility.

Technical Requirements

• Constructed from lightweight metal with integrated plastic elements, specifically designed for adult patients.
• Accommodates ten (10) trial lenses of 38 mm diameter, featuring independent right and left adjustment mechanisms.
• Pupillary distance (PD) range: 46–80 mm.
• Equipped with adjustable temple tilt and length, smooth axis adjustment, and a Conical Vertex Distance (CVD) scale.
• Must comply with international quality standards: ISO 13485, ISO 15004-1, and ISO 9801 / EN ISO 9801.
• Products must be brand new, unused, and valid for a minimum of six months upon delivery. Expired or second-hand items are strictly prohibited.
• Bidders must submit a brochure containing detailed technical specifications as part of the evaluation process.

Skills Requirements

No specialised professional or technical skills are explicitly mandated, as this is a standard goods supply tender. However, bidders must demonstrate baseline commercial competency, including financial stability, reliable logistics and warehousing capacity, and strict adherence to regulatory, administrative, and contractual compliance frameworks.

Notable Terms & Conditions

SAHPRA Licensing: Suppliers must hold a valid licence from the South African Health Products Regulatory Authority authorising the manufacture, wholesale, or distribution of medical devices. This ensures all supplied optical equipment meets national safety, efficacy, and regulatory standards.

Preference Procurement System: An 80/20 scoring model applies, with 20 points allocated specifically to promote South African-owned enterprises. Proof of ownership via Companies and Intellectual Property Commission (CIPC) documentation is mandatory to claim these points.

Strict Compliance Stages: Evaluation follows four mandatory stages. Failure to provide required documentation—including Central Supplier Database verification, B-BBEE status confirmation, SABS/SANS approval proof, and SAHPRA licensing—results in immediate disqualification.

Warranty & Penalties: A twelve-month warranty covers defects in materials or workmanship. Delayed deliveries incur daily penalties calculated at the current prime interest rate. Persistent non-performance may lead to contract termination and a public sector restriction penalty of up to ten years.