Objectives

The primary objective of this tender is to procure and deliver 700 units of plain endotracheal tubes (3.0mm) to support clinical and surgical operations at Prince Mshiyeni Memorial Hospital. The procurement aims to secure a reliable, high-quality supply of sterile airway management equipment while complying with national public sector procurement legislation, including preferential procurement policies designed to advance historically disadvantaged enterprises.

Scope

This is a one-off supply contract for medical goods. The successful bidder will be responsible for sourcing, packaging, and delivering 700 individually packaged, sterile 3.0mm plain endotracheal tubes directly to the hospital's surgical stores. The scope encompasses product supply, adherence to strict quality and traceability standards, delivery logistics, and provision of required documentation. No installation, training, warranty extensions beyond the standard period, or recurring supply obligations are included.

Technical Requirements

• Product Specifications: Tubes must be 3.0mm in diameter, plain type, easily pliable, and feature a uniform diameter throughout.
• Sterility & Packaging: Items must be soft, individually packed, and sterile. Packaging must comply with SABS quality standards.
• Traceability & Validity: Each unit must clearly display an expiry date and batch/lot number. Supplied goods must retain a minimum shelf life of six months from the date of delivery. Used or second-hand products are strictly prohibited.
• Samples: Two physical samples must be submitted on the closing date. Failure to provide samples results in automatic disqualification.
• Pricing & Delivery: Quoted prices must be firm, valid for 90 days, and fully inclusive of VAT (if applicable), all taxes, duties, and delivery costs to the designated facility.

Skills & Compliance Requirements

• Regulatory Licensing: Suppliers acting as manufacturers, importers, or wholesalers of medical devices must hold a valid license issued by the South African Health Products Regulatory Authority (SAHPRA).
• Supplier Registration: Mandatory active registration on the Central Supplier Database (CSD) with verified status, alongside a current SARS tax clearance certificate.
• Enterprise Development: Submission of a valid B-BBEE status verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• Administrative Competence: Ability to accurately complete, sign, and submit all mandatory returnable documents (including SBD 4, SBD 6.1, GCC/SCC acknowledgments) using the official unretyped forms. Financial and operational capacity to execute a single bulk delivery within the stipulated timeframe.

Key Terms & Unusual Requirements

Endotracheal (E/T) Tube: A flexible medical catheter inserted into the trachea to maintain an open airway during anesthesia or respiratory support. The 3.0mm size is specifically indicated for pediatric or small adult patients.

80/20 Preference Point System: A procurement evaluation model where 80 points are awarded for competitive pricing and 20 points for socio-economic goals. In this tender, the full 20 points are exclusively allocated to South African-owned enterprises.

Cover-Quoting Prohibition: A strict anti-collusion measure. Submitting multiple quotations through related entities, subsidiaries, or individuals with shared control will result in immediate disqualification and potential restriction from public sector contracts.

Performance Security: Post-award, the successful supplier may be required to furnish a bank guarantee or certified cheque to secure contractual performance, as governed by the General Conditions of Contract.