Objectives

The primary objective is to secure a reliable, once-off supply of sterile, clinically approved medical catheters for immediate use at the General Justice Gizenga Mpanza Regional Hospital. The procurement ensures adequate vascular access for haemodialysis, central venous pressure monitoring, arterial blood sampling, and emergency patient resuscitation.

Scope

The contract covers the delivery of four specific catheter categories to the designated hospital:

• Haemodialysis Two-Lumen Catheter Sets (FR 12): 32 units
• CVP Triple-Lumen Catheters: 150 boxes (5 units per box)
• Arterial Catheters (24 Gauge × 2.5 cm): 10 units
• Arterial Catheters (22 Gauge × 5 cm): 10 units

All deliveries must be made to the hospital site. Quotations must remain firm for 90 days, include all transport costs, and guarantee a minimum remaining shelf life of six months post-delivery. Expired, refurbished, or second-hand goods are strictly excluded.

Technical Requirements

Bidders must supply products that precisely match the clinical specifications provided in the tender annexures. Key technical parameters include:

• Haemodialysis Two-Lumen Set: 12 French (4.06 mm Ø) × 20 cm radiopaque polythene catheter with a blue flexible tip. Must be supplied with a 0.89 mm diameter spring-wire guide (68 cm), 18-gauge introducer needles, and a 12 French tissue dilator.
• Triple-Lumen Catheter: Sterile, disposable three-lumen design (7 French, 2.5 mm OD × 20 cm). Includes a marked spring-wire guide (0.81 mm × 60 cm), 18-gauge introducer needle, 5 ml pressure probe syringe, tissue dilator, and safety scalpel. Designed for rapid fluid administration and resuscitation.
• Arterial Catheters: Radiopaque PEBA construction engineered for continuous blood pressure monitoring and frequent blood gas sampling in neonatal and fragile paediatric patients. Must include matching spring-wire guides and introducer needles. Exact priming volumes and gauge-specific dimensions must be met. Physical samples are mandatory for technical evaluation.

All items must be brand new, unused, and accompanied by formal bidder declarations confirming strict specification compliance.

Skills and Experience Requirements

Bidders must demonstrate regulatory compliance, logistical capability, and proven industry experience:

• Regulatory Licensing: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices is compulsory.
• Proven Delivery Track Record: Submission of at least one verifiable order confirmation and delivery note proving prior supply of similar medical devices to public or private healthcare facilities.
• Administrative & Financial Compliance: Active Central Supplier Database (CSD) registration, current SARS tax clearance status, valid CIPC company registration, and an accepted B-BBEE verification certificate or sworn affidavit.
• Operational Capacity: Ability to execute timely deliveries, maintain product integrity during transit, and comply with contractual penalties for delays. Successful bidders may be required to furnish performance security upon contract award.

Clarification of Key Terms

• Once-Off Contract: A single delivery arrangement with no automatic renewal or framework agreement for future orders.
• 80/20 Preference Point System: An evaluation model where 80 points are awarded based on competitive pricing and 20 points are reserved exclusively for promoting South African-owned enterprises. Points for the latter require documented proof; failure to provide it does not disqualify a bid but results in zero allocation for that category.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) submitted after contract award to protect the purchaser against supplier default or non-performance.
• Prime Interest Penalty: A daily financial deduction applied to delayed deliveries, calculated using the prevailing South African prime lending rate until actual delivery is completed.